Job Description

Want a 3D Career? Join Norgine.

At Norgine, our colleagues Dare themselves to be different and try new things, Drive to achieve their goals and beyond, and Develop themselves and their community.

We call it the 3D career at Norgine and it offers you a fully-rounded experience with no limits.

Bring everything about yourself that you're proud of, whether that's your passion for making a difference, focus on others' well-being, or intellectual curiosity to unleash in a fast-paced environment and supportive community.

In return, get a sense of belonging, a long-term career with ongoing development and upskilling, and a company that cares about people's wellness as much as you do.

Norgine: Transforming Healthcare, Backed by Over a Century of Expertise.

We have an exciting opportunity for a Team Administrator in Lucerne (50%).

The Team Administrator is responsible to deliver all administrative and service-related tasks for Norgine AG and SpePharm AG in Switzerland (Lucerne).

SCOPE

• Provide comprehensive support to the Finance Business Partner and the General Manager
• Take ownership of administrative responsibilities and assigned tasks
• Act as a key interface between local and global functions

KEY RESPONSIBILITIES

• Manage facility and office services on site, including Health & Safety activities
• Act as Travel Coordinator for Switzerland
• Provide efficient administrative support, including:
• Meeting organisation and logistics
• Communication support
• Expense tracking vs. budgets
• Purchase order (PO) creation
• Catering arrangements
• Manage purchase orders and goods receipts for the Switzerland team in collaboration with Finance
• Support budgeting and forecasting processes
• Support projects, including coordination of project plans, communication, documentation, and budget/forecast tracking
• Manage car fleet and car fleet administration for Switzerland
• Coordinate transport and logistics for commercial staff and team meetings where required
• Coordinate transponders for new employees and new workplaces
• Maintain and update internal SharePoint sites to ensure information is accurate and up to date
• Organise contract management activities in Switzerland (Agiloft)
• Support the Legal department by:
• Managing commercial register activities
• Coordinating communication with Legal
• Arranging appointments with lawyers
• Preparing POs for legal services and suppliers

Local Point of Contact (LPoC) Responsibilities – Switzerland

• Act as the extended arm of the GBS provider, supporting all related activities
• Handle all queries professionally and efficiently
• Collaborate with other LPoCs to identify improvement opportunities

Additional responsibilities include:

• IT storage room management
• Distribution of IT devices and accessories on demand
• Access control management
• Vendor coordination
• Technical desk setup

Requirements

TECHNICAL SKILLS & EXPERIENCE

• Minimum of 3 years’ experience in office management
• Fluency in German and English
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Experience with E1 systems (e.g. POs, invoices) and SharePoint
• Ability to work under pressure and manage multiple priorities, sometimes with tight deadlines
• Ability to make day-to-day decisions independently and collaboratively within the immediate work environment
• High personal standards and a strong drive for success
• Proactive, structured and organised approach to work, with flexibility when required
• Strong team player with a supportive and service-oriented mindset towards internal and external stakeholders

Benefits

Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.

Sound good? Find out more about the career you'll have with Norgine, then apply here.