Job Description

Non-Licensed Position

The purpose of this position is to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including the Executive Director of Teaching & Learning, Director of Teaching & Learning, PreK-12 and other department leaders. The position supports all aspects of departmental operations related to curriculum, instruction, assessment, professional learning, PreK�12 resources, and training. The Administrative Assistant helps ensure the efficient and effective functioning of the department by coordinating processes, maintaining accurate records, managing departmental budgets and financial transactions, and facilitating the timely flow of information and materials to staff, students, families, and community stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions of this position include, but are not limited to, the following duties:

1. Provide comprehensive administrative support to the Executive Director of Teaching and Learning, Director of Teaching and Learning, PreK�12, and other department staff.
2. Manage and maintain departmental and leadership calendars, including scheduling meetings, coordinating events, arranging travel, and making ongoing adjustments to support department priorities.
3. Exercise sound judgment, maintain confidentiality, and ensure the accuracy, professionalism, and timely completion of all department communications and records.
4. Prepare, process, distribute, and maintain correspondence, reports, agendas, presentations, meeting minutes, and other departmental documents.
5. Serve as the primary communication liaison between the Teaching and Learning Department, schools, district departments, families, community members, vendors, and external organizations.
6. Provide exceptional customer service by greeting visitors, responding to inquiries, answering phone calls and emails, and directing requests to appropriate personnel.
7. Coordinate and support curriculum review processes, K�12 curriculum meetings, advisory councils, interviews, and other departmental events, including scheduling, logistics, technology setup, materials preparation, participant communication, note-taking, and document management.
8. Coordinate district professional learning activities, including registration, facilities, logistics, materials, substitute coverage, participant support, and event setup and closure.
9. Process substitute requests, staff compensation documentation, curriculum writing timesheets, and other payroll-related records associated with department-sponsored activities.
10. Manage departmental budgets and financial processes in collaboration with the Business Office, including monitoring expenditures, preparing requisitions and purchase orders, processing P-Card transactions, reconciling accounts, coordinating payments, and maintaining accurate financial records.
11. Coordinate instructional resource management, including curriculum materials, textbooks, digital resources, subscriptions, inventory monitoring, ordering, distribution, collection, and recycling.
12. Serve as the primary liaison with instructional resource vendors, publishers, and service providers, coordinating orders, subscriptions, contracts, and related communications.
13. Maintain and update department information, resources, forms, and communications on district websites, intranet platforms, and other electronic systems.
14. Coordinate memberships, subscriptions, professional organization renewals, and related department records.
15. Collaborate with department team members and provide administrative support during periods of high workload, special projects, or staff absences.
16. Performs other job-related duties as assigned to support the efficient operation of the Teaching & Learning department.
17. Provide break and lunch coverage for other district receptionists as needed. Duties include greeting the public and ensuring inquiries are directed to the appropriate district personnel.

REQUIRED QUALIFICATIONS (Specific training or job experience required before appointment)

• Associate's or Technical degree preferred
• Minimum of three years of administrative or billing experience
• Proficiency in SpEd Forms, MN-ITS, and Student Information Systems (e.g., Infinite Campus)
• Advanced skills in Microsoft Office Suite or Google Suite, specifically Excel/Spreadsheets
• Strong knowledge of special education regulations and DHS IEP Manual requirements
• Ability to perform arithmetic computations (rates, ratios, and percentages)
• Ability to maintain strict confidentiality and follow data privacy rules (FERPA/HIPAA)
• Excellent verbal and written communication and collaboration skills
• Strong organizational skills and the ability to meet strict deadlines
  

Pay Range/Classification:

• Position classified LEAF B-2-3
• $24.09 - $28.37 per hour depending on experience (rates subject to change with the completion of the 2025-2027 LEAF contract)
• 10 month position-162 days
• Monday-Thursday - 6.25 hours/day includes a 30 minute unpaid lunch

Please apply online at: isd194.org/employment

WHAT YOU WILL LIKE ABOUT US
Student focused; community connected.

Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River, and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an area learning center, an online K-12 school, Early Childhood programming, and lifelong learning opportunities through Community Education.

Our vision is to inspire a passion for learning in every student with our mission to strive to ensure success for every student personally, socially, academically and civically. We are committed to establishing a school community that values diversity, equity, and inclusivity for all students, staff and families where every person feels welcomed, valued and respected.
As an employee of Lakeville Area Schools, you will have access to high-quality and affordable health insurance plans, along with a range of additional benefits designed to support the well-being of you and your family.

Your benefits may include

• Paid vacation, personal, and sick leave
• 12 paid holidays each year
• Employees are eligible for benefits on Day One of employment.
  • All employees working a 0.75 FTE or 30 hours per week or more are offered full-time benefits including low-cost medical, dental, vision, prescription drug, and legal insurance plans.
  • Teachers are offered health and dental benefits at a 0.50 FTE or more.
  • All staff working 20 to 29.99 hours per week are offered part-time voluntary benefits including low-cost vision and legal insurance.
  • Health benefits include:
    • added networks that give employees access to many medical services at ZERO COST
    • free virtual healthcare services that offer access to doctors and licensed therapists 24/7
    • free diabetes care and heart health prevention programs
    • provider choice with the largest PPO network available
    • wellness rewards program
  • Dental plans include orthodontic care for adults and children.
• 403(b) retirement investment account offerings to help you save for the future with employer matching offered under many collective bargaining agreements
• Pension plan that provides income when you retire (for more information, visit PERA for non-instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week are offered employer paid life insurance to provide support for your family in the event of death (offered to teachers at 0.50 FTE or more).
• Staff over 30 hours per week are offered Long-term disability insurance that can provide income if you are unable to work due to illness or injury (offered to teachers at 0.50 FTE or more).
• Tax-free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well-being.

Employee Assistance Program (EAP) for work/life support:

• Everyday life can be stressful and can affect your health, well-being, and performance. Under our EAP, employees and their families can receive no-cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare family conflict, parenting concerns, alcohol or drug addictions, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals any time, anywhere for better health and well-being.

Support to help you reach your career goals

• Training, classes, and professional development
• Federal Public Loan Service Forgiveness Program. Some positions may qualify for the Public Services Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov

Programs, resources and benefits eligibility vary based on type of employment, funding availability, and collective bargaining agreement with Lakeville Area Schools. Employment information can be found in its collective bargaining agreement or its plan document located on our website

FULL BENEFIT GUIDEBOOK

COLLECTIVE BARGAINING AGREEMENTS:
There are several collective bargaining agreements at Lakeville Area Schools. Check them out on our website under " Collective Bargaining Agreements"

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity

Internal and External applicants apply online https://phl.applitrack.com/isd194/onlineapp/
ISD 194 IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY

Lakeville Area Schools (Independent School District No. 194) is a growing and award-winning school district located in the south metropolitan area of Minneapolis/St. Paul Minnesota. The district serves nearly 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Township. There are nine elementary schools, three middle schools and two high schools, an online K-12 school, early childhood programming, and lifelong learning opportunities through Lakeville Area Community Education. Our mission is to provide educational opportunities that ensure academic, social, civic and personal readiness for every student. Learn more at www.isd194.org