Job Description

Job Location Office of Gilmer County Commissioners - Ellijay, GA 30540 Education Level High School/GED Salary Range $15.00 Hourly

Travel Percentage None Job Category Government

GENERAL NATURE OF WORK

An individual in this position performs responsible clerical work in the collection of real and personal property taxes. Standard procedures and forms are set in State laws and regulations, so few judgmental decisions are required. Work is performed under supervision of the tax commissioner, however, work may be proofed or reviewed by a deputy clerk or one of the bookkeeping staff. Supervision over other employees is usually not exercised by employees of this class. This position involves considerable public contact and deals with a variety of individual problems associated with taxation.

JOB RESPONSIBILITIES

• Collects fees and taxes for personal property and maintains the necessary forms.
• Reviews bills to determine if payment is for tag, title, and/or ad valorem tax.
• Types MV-1 title applications for taxpayer; may figure taxes owed from ad valorem tax book, collects fees for tags, decals, titles, taxes and sometimes penalties.
• Issues tag and decals to taxpayer for vehicles.
• Files all tag receipts and tax bills in alpha order.
• Conducts inventories of all license plates received from the state and verify with packing slip.
• Places all county stickers on license plates once received from the state.
• Answers telephones and assist the public.
• Notarizes tag and title forms.
• Types mobile home decal applications; calculates taxes owed on property, retrieves hard copy from CRT and printer; collects fees and issues decals along with receipt.
• Files all mobile home decal copies for future reference.
• Assists in processing real and intangible taxes.
• Determines if amount received through mail is a partial or full payment, writes check number on bill with the amount of money or check tendered, the name of the person who sent payment if different from owner and stamp if paid in full.
• Make copies of bills that are to be refunded, writes on copy the amount of bill, the amount of overage and the bill number.
• Assists lawyers, finance companies and general public by retrieving information from computer regarding taxes owed or paid.
• May assist in reviewing the tax digest.
• Additional duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge of cash collection and tabulation procedures.
• Skilled in using a typewriter, copy machine, calculator, and other general office equipment.
• Ability to understand State laws and regulations applicable to the administration of real and personal to collection functions; to apply State tax laws; to check data for accuracy, to maintain files, records, and receipts; to maintain an effective working relationship with other employees, elected officials, and the general public.

Qualifications

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• One year of experience in a similar position such as a bank teller, bookkeeper, legal secretary, etc.
• Possession or ability to obtain certification as a Notary Public.

ADA Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

Physical Requirements: Tasks require the regular and sustained performance of physically light work, typically involving some combination of sitting, standing, stooping, kneeling, reaching, crouching, walking, driving, climbing in an out of a vehicle, and that generally involves lifting, carrying, pushing, and/or pulling of light objects and materials (20 pounds or less).

Work Environment: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, hazardous materials, heights, machinery, vibrations, electric currents, traffic hazards, bright/dim light, toxic agents, disease, or pathogenic substances.