Job Description

Tailored by Flexi is a company that partners with enterprises across Asia to design and build offices, manage workspaces, and support expansion. Born from the belief that enterprises deserve workspace solutions built truly around their people, our business leverages the extensive expertise and support of our parent organisation, The Flexi Group, which has helped companies thrive across the Asia Pacific region for over 13 years.

While we benefit from the heritage and network of The Flexi Group, you will be joining the dedicated team at Tailored by Flexi, where we blend design expertise, operational excellence, and a hospitality DNA to deliver agile workspace and workforce solutions.

We're looking for people who want to make a meaningful impact on our clients' workplace experience and thrive in a collaborative, innovative setting. Take the next step in your career and join the dynamic team at Tailored by Flexi.

A DAY IN THE LIFE OF

We are seeking a highly motivated and people-oriented individual to join the People team as a Talent & HR Administrator. This role is critical within the business to ensure that our clients' team members feel supported, engaged and connected.
You will be working across various functions of human resources, with a key focus on payroll, recruitment, team files, and compliance.
As a culture carrier and ambassador for our brand and people, we are looking for someone with a strong work ethic, highly organised and career-focused to grow and take the opportunities presented to them that will occur with our growing organisation.

Employee of Record (EOR) Operations

• Serve as the primary point of contact for EOR-related inquiries from local team members and international clients.
• Manage employment contracts, onboarding documentation, and offboarding processes in compliance with DOLE regulations.
• Monitor employment compliance across statutory benefits, leave entitlements, and separation requirements under the Labour Code of the Philippines.
• Maintain and update the team member files and HR information system (HRIS).
• Support audits and HR due diligence requests related to EOR engagements.

Recruitment & Talent Acquisition

• Manage end-to-end recruitment for assigned requisitions, should the client request: job posting, CV screening, scheduling, interview coordination, and offer facilitation.
• Source candidates through LinkedIn, job boards, referrals, and direct outreach.
• Coordinate with hiring managers to define job requirements, competency profiles, and target timelines.
• Maintain an applicant tracking system (ATS) and ensure timely communication with all candidates.
• Conduct pre-employment background checks and reference verifications.
• Support team members in branding initiatives and recruitment events.

Payroll Administration

• Assist in the preparation and processing of semi-monthly or monthly payroll, ensuring accuracy of timekeeping data, deductions, and adjustments.
• Compute and remit statutory contributions: SSS, PhilHealth, Pag-IBIG (HDMF), and withholding tax (BIR Form 1601-C).
• Process final pay computations, including back pay, 13th-month pay, and separation pay where applicable.
• Liaise with government agencies (SSS, PhilHealth, BIR, HDMF) for filings, loan applications, and compliance updates.
• Generate payroll reports and assist in year-end tax filings (BIR Form 2316, Alphalist).
• Respond to team members' payroll inquiries and resolve discrepancies in a timely manner.

General HR Administration

• Support the implementation and communication of HR policies, procedures, and team member handbook updates.
• Assist in teaam member relations matters, including documentation of HR concerns and escalation when necessary.

Requirements

• 1–2 years of hands-on HR experience with exposure to EOR operations, recruitment, and/or payroll processing.
• A bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field is desired but not compulsory.
• Working knowledge of the Philippine Labour Code, DOLE regulations, and statutory benefit requirements (SSS, PhilHealth, Pag-IBIG, BIR).
• Familiarity with at least one HRIS/payroll system (e.g., Sprout HR or equivalent).
• Proficiency in MS Office Suite (Excel in particular) and Google Workspace.
• Strong attention to detail, organisational skills, and the ability to handle confidential information with discretion.
• Good verbal and written communication skills in English and Tagalog.

Benefits

WHAT WE OFFER

• Competitive salary reflective of your growth
• A variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on The Flexi Group’s four event pillars: Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Five days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.