Job Description

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 25 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

Working at IPG Photonics you can expect challenging projects, a motivating and friendly environment, and competitive benefits.

Position Summary

The Talent Coordinator supports talent acquisition and talent management, including recruiting, onboarding, learning and development, performance review cycles, and succession-planning administration. This entry-level role coordinates programs and team projects, maintains accurate talent data, and helps create a positive candidate and employee experience.

Talent Acquisition:

• Coordinate phone, video, and on-site interviews across time zones, manage panel availability and schedule changes, and arrange candidate travel as needed.
• Serve as a candidate contact for scheduling and logistics, providing interview details, preparation materials, and timely updates in partnership with recruiters.
• Create and update requisitions, post approved job ads, maintain accurate ATS records and statuses, and track interviewer feedback.
• Prepare interview packets, scorecards, and briefing materials; assist with application review and prescreening using established criteria and recruiter guidance.
• Support recruiting events and inclusive outreach initiatives to help deliver a welcoming, well-organized candidate experience.
• Coordinate assigned background and reference checks after training and authorization, maintain onboarding records and new-hire folders, and support temporary-worker and contractor tracking, manager updates, and timecard routing; refer results, exceptions, and discrepancies to the appropriate HR, Talent Acquisition, or approval owner.
• Send welcome communications and first-day information, prepare onboarding materials, and coordinate orientation logistics; partner with hiring managers, HR, IT, and Facilities to track readiness and follow up on outstanding tasks.

Talent Programs and Projects:

• Coordinate learning, leadership development, and intern-program activities, including logistics, materials, communications, and feedback; maintain learning management system (LMS) records assigned.
• Support performance review cycles through scheduling, communications, completion tracking, and follow-up.
• Maintain confidential talent review and succession-planning records, including readiness information provided by HR leaders; prepare materials without making talent assessments or succession decisions.
• Compile and check talent data, prepare routine program reports, and track project actions, deadlines, and expenses assigned.
• Update program content, process documentation, and templates in line with approved HR policies; suggest workflow improvements and refer compliance questions to HR.

Technology and AI:

• Learn evolving HR technology and help test approved AI tools for routine communications, templates, and administrative tasks, with team guidance.
• Protect confidential information, verify AI outputs, and obtain required human review; do not use AI to independently rank candidates or make employment decisions.

Qualifications

Requirements:

• A degree in Human Resources, Organizational Development, Psychology, Business, or a related field, or equivalent relevant experience.
• Strong communication, organization, and project-coordination skills, with attention to detail and the ability to manage competing deadlines.
• Working knowledge of Microsoft Office, particularly Excel for basic data tracking and reporting; willingness to learn ATS and other HR systems and responsible AI practices.
• Discretion with confidential information, a collaborative service mindset, and sound judgment about when to seek guidance.
• HR, administrative, customer service, internship, or project-support experience is helpful but not required; training will be provided.

Benefits:

• Gain hands-on experience in various HR functions.
• Opportunity to work in a collaborative and supportive environment.
• Develop skills in talent acquisition and talent management.

IND123

Wage Information

MA: $20.00- 23.00 p/h

US Benefits Information

Please note:

• Temps paid directly by IPG are eligible for the IPG benefits below.
• Temps paid by an agency are not eligible for IPG benefits.

Pay Range:

The pay range on this posting applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location posted, the applicable range could differ. Actual starting pay is determined by a number of factors including relevant skills, qualifications, and experience.

Benefits Provided Interns receive:

• Medical Insurance (BCBS Saver Plan, no company match) - eligible after 90 days of continuous employment based on scheduled hours per week.
• 401k (Age 21+ eligible after 1,000 hours of continuous employment).
• Employee Assistance Program (EAP)
• Sick time (accrued based on hours worked)

Deadline and How to Apply

This job posting will remain active until a candidate is identified and/or the Company rescinds the job posting.

For full consideration, please click on the link to apply.