Job Description
Position Title: Talent Coordinator
Department: Human Resources
Location: Toronto, Montreal
Status: Permanent, Full-time (Hybrid)
As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) is committed to setting high regulatory standards for the investment industry, safeguarding investors, and supporting the integrity of Canada’s capital markets. Join a growing team and contribute to the dynamic and complex world of Canadian capital markets.
About this Role
The Talent Coordinator is a high-service, detail-strong operational role that supports end-to-end talent acquisition coordination, talent development administration, and day-to-day HR program delivery. This role functions as the operator behind our talent systems—ensuring a strong candidate experience, clean recruitment administration, and consistent talent development execution. A smaller portion of time supports HR Business Partners (HRBPs) with scheduling, documentation, and HR program coordination.
Core Responsibilities
Talent Acquisition Administration & Onboarding Coordination
- Maintain the recruitment pipeline utilizing the HRIS recruitment module and internal tracking files, ensuring accurate, real-time status updates and documentation quality
- Coordinate end-to-end candidate scheduling (screening, interviews, panel coordination), including calendar management and logistics
- Create and post job advertisements (internal/external) and ensure postings are current across all channels as needed
- Administer candidate communications (templates, scheduling messages, follow-ups), ensuring a responsive, professional candidate experience
- Support hiring managers with interview package preparation (resume packages, interview guides, candidate evaluation tools)
- Coordinate co-op and other student programs maintaining relationships with educational institution contacts and moving approved roles forward in line with program calendars
- Administer reference checks and pre-employment screening coordination
- Prepare offer documentation and onboarding coordination handoffs, ensuring complete files for HRBPs and managers
- Prepare employee agreements and change letters
- Maintain recruitment process documentation, templates, and standard operating procedures (SOPs)
- Ensure recruitment data integrity, confidentiality, and compliance with record retention requirements
- Lead recruitment cycle for more junior administrative hiring needs
- Maintain an effective onboarding program for new employees
- Assign onboarding training programs and track completion progress
- Serve as the primary point of contact for new hires, addressing pre-boarding and onboarding inquiries
- Lead and facilitate corporate orientation sessions, ensuring a welcoming and informative experience
- Promote the new hire experience by continuously improving onboarding tools and processes
- Gather feedback from new hires through surveys and discussions to enhance onboarding experiences
Key Responsibilities — Talent Development / Learning Administration
- Coordinate operational administration for talent development programs (training calendars, attendance, registrations, rosters)
- Support internal learning programs (new hire learning pathways, mentorship circles, certification tracking) through strong logistics coordination
- Administer Learning Management System (LMS) (enrollments, completions, troubleshooting, reporting)
- Maintain updated learning content libraries, program templates, and facilitator/participant materials
- Coordinate evaluations and feedback surveys; compile results into summary dashboards for the talent team
- Track and report participation, completion, and compliance-related training metrics
- Support talent review cycle administration (calibration session scheduling, collection of templates, documentation consistency)
- Provide administrative support for career development offerings (workshops, coaching coordination, internal postings)
- Ensure confidential handling and secure storage of learning and talent documentation
Key Skills and Competencies:
Must-haves
- Post-secondary education in Human Resources, Business Administration, or related discipline
- 2+ years of experience in HR coordination, recruitment administration, or HR program support
- Strong administrative execution skills: organization, prioritization, attention to detail, and follow-through
- Comfort with systems and data: ATS/LMS/HRIS exposure, advanced Excel or tracker management, and reporting ability
- Strong written communication skills for candidate-facing and employee-facing communications
- Demonstrated ability to manage confidential information with discretion and professionalism
- Ability to operate effectively in a fast-paced environment with competing priorities and multiple stakeholders
- Ability to triage, coordinate, and deliver while maintaining strong attention to detail
Nice to Haves
- Talent acquisition experience
- Service orientation and responsiveness (high quality support with strong boundaries)
- Operational discipline: documentation quality, process consistency, and deadline management
- Systems thinking and continuous improvement mindset
- Bilingual in English and French
What we offer
- Competitive total rewards program including performance-based bonus
- Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one
- Defined Contribution Pension Plan with company matching that starts on your first day of employment
- Paid flex days and wellness days
- Maternity and Parental Leave top up
- Paid continuous learning and continuing development including designations
Culture and Working Environment
Life at CIRO is purpose and performance - driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.
Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.
Our Commitment
This position may be based in either Toronto, Ontario or Montreal, Quebec. CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.
For roles based outside of Quebec, proficiency in English is required. French language skills are considered an assetFor roles based in Quebec, proficiency in English is required to perform the duties of the roleWhere English proficiency is required, it is because CIRO is a pan-Canadian organization that oversees all investment dealers and trading activity in marketplaces across Canada with frequent interactions with internal and external English-speaking members, clients, representatives, firms, Canadian provincial and territorial securities regulators, and employees situated outside of Quebec.
We are committed to creating an inclusive and barrier-free recruitment and selection process across Canada. We welcome applications from all qualified individuals and are dedicated to providing accommodations upon request for candidates participating in all aspects of the recruitment process, in accordance with applicable human rights and accessibility legislation.
Our Recruitment Process
- This posting reflects an active vacancy on our team
- We use automated (AI) tools to assist with candidate sourcing and communications. Applications are reviewed by our hiring team and hiring decisions are made by people.
- This role has a hiring range of $56,000 - $65,000 with the placement and offered salary being based on knowledge, skills, education/training and experience, as well as external market conditions and internal equity.
While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted. #LI-HYBRID
