Job Description

Location: South Africa (Cape Town or Johannesburg)
As a Talent Coordination Specialist, you’ll play a key role in keeping the recruitment process running smoothly across a fast-paced, US-focused hiring environment. Working closely with Talent Partners, clients, and candidates, you’ll ensure seamless interview coordination, accurate documentation, and a consistently strong candidate experience from first contact through to onboarding.
This role is ideal for someone who thrives on organisation, communication, and structure, and enjoys being at the centre of a high-performing, global recruitment team.

What You’ll Be Doing
• Coordinate and schedule interviews across multiple stakeholders, ensuring alignment across US time zones
• Liaise directly with clients to confirm interview details and manage logistics end-to-end
• Prepare and format candidate CVs, ensuring accuracy and consistency, along with structured interview notes
• Manage ongoing communication with candidates throughout the recruitment process
• Support candidates through offer stage, acceptance, and onboarding
• Maintain professional, timely, and consistent candidate engagement post-placement
• Work closely with Talent Partners to ensure a smooth and efficient recruitment workflow
• Keep systems and records updated to ensure accurate tracking of candidates and process stages

What We’re Looking For
• Previous experience in recruitment coordination, talent acquisition support, or a similar administrative role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Confident communication skills, both written and verbal
• Comfortable working US hours
• A proactive mindset with a strong sense of ownership and accountability
• Someone who takes pride in delivering a smooth and positive candidate experience

Why Join aston holmes
At aston holmes, recruitment is about more than coordination, it’s about enabling great hiring experiences that support long-term growth. The business is built on the principles of audacity, legacy, and unity, with a strong focus on high performance and meaningful impact.
What you can expect:
• A flexible hybrid working model across teams
• Exposure to international, US-focused recruitment processes
• A collaborative and supportive high-performance culture
• Opportunities to be part of wider initiatives, including Holmies in the Community
• A strong focus on learning and development

Perks & Benefits
• Competitive salary
• Hybrid working model (3 days in office)
• Flexible working hours aligned to US market needs
• Learning and development support and incentives
• Opportunity to be part of a global, high-performing team