Job Description

University of Utah Health is seeking a full-time Talent Acquisition Transfer Specialist to join our dynamic team!

The Transfer Specialist is part of the Talent Acquisition internal mobility team, and supports a high-volume of job changes, internal job transfers, and promotions.

Learn more about our Talent Acquisition Team here: Meet our TA Team

Transfer Specialist responsibilities include delivery of recruitment services specific to job postings and offers for employees internal to UUHC.

This position manages the internal posting process, including minimum posting durations, policy requirements, and best practices, as related to internal employee consideration guidelines.

The Transfer Specialist is responsible for auditing and posting job postings, working directly with Hiring Manager to review and follow up with internal employee applications, and determine which point the internal candidate pool is not sufficient and may need to be escalated to an external search.

The Transfer Specialist with Talent Acquisition leadership to understand and execute the hiring strategy. Within the assigned portfolio of positions, this role screens and reviews applicants and provides a shortlist of screened candidates to hiring managers. This position also manages relationships with applicable candidates and departments by providing communications throughout the recruiting process.

Qualified candidates must have completed:

• Two years’ Office Experience or Administrative Support.
• Experience in working with multiple processes and serving multiple customers.

Preferred Qualifications:

• Bachelor’s Degree in related field.
• Experience in a recruiting function and technology.
• Experience in a health care setting.
• Experience in a service delivery environment.
• Demonstrated knowledge of Recruitment and Fair Recruitment Practices.

Corporate Overview: University of Utah Health is an integrated academic healthcare system with five hospitals including a level 1 trauma center, eleven community health centers, over 1,600 providers, and a health plan serving over 200,000 members. University of Utah Health is nationally ranked and recognized for our academic research, quality standards and overall patient experience. In addition to our clinical delivery system, we have a School of Medicine, School of Dentistry, College of Nursing, College of Pharmacy, and College of Health providing education and training for over 1,250 providers annually. We have over 2 million patient visits annually and research grants exceeding $350 million. University of Utah Hospitals and Clinics represents our clinical operations for the larger health system.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

Responsibilities

Essential Functions

• Provides professional internal recruiting services to current University employees.
• Creates, audit, monitors, and updates, job posting templates to ensure accurate job postings.
• Posts approved job postings to start the internal hiring process.
• Determine if internal candidate search is sufficient; if yes, continues onto internal transfer process; if no, works with Recruitment Team Member to start external search.
• Invites potential internal applicants identified through sourcing channels to apply.
• Screens and/or interviews candidates as needed and reviews potential internal applicants.
• Screens internal applications to ensure they are eligible for transfer.
• Communicates decisions to applicable candidates through the recruiting process.
• Extends verbal contingent offer to candidate and negotiates the offer and the tentative start date with candidate and/or department if needed.
• Closes requisition once position is filled; starts hiring process.
• Moves candidates through the steps and status via the applicant tracking system technology.

Knowledge / Skills / Abilities

• Ability to perform day-to-day recruiting activities to ensure that customer priorities are met.

• Ability to communicate ideas both verbally and in writing to influence others and strong listening skills.

• Demonstrated public presentation skills as well as the ability to work with all levels of management or staff.

• Ability to build and maintain strong relationships with internal and external clients.

• Ability to coordinate with other human resources teams to deliver seamless customer service.

• Ability to analyze data, identify information trends and determine solutions.

• Ability to identify concerns before they become problems, and to propose solutions to the concerns.

• Ability to operate effectively in a fast-paced environment.

• Ability to adapt to a changing environment and adaptability to changing priorities and working with multiple customers.

• Ability to research and resolve complex issues in a reasonable timeframe.

• Ability to navigate HR information management systems to perform analysis and generate reports as needed.

• Proficient in Microsoft Word, Excel and PowerPoint and recruitment related applications such as application tracking systems.

• Requires the ability to work with and maintain confidential information.

Qualifications

Required

• Two years’ Office Experience or Administrative Support.
• Experience in working with multiple processes and serving multiple customers.

Qualifications (Preferred)

Preferred

• Bachelor’s Degree in related field.
• Experience in a recruiting function and technology.
• Experience in a health care setting.
• Experience in a service delivery environment.
• Demonstrated knowledge of Recruitment and Fair Recruitment Practices.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Listening, Manual Dexterity, Near Vision, Sitting, Speaking, Standing