Job Description

Pinewood.AI is seeking a proactive and adaptable Talent Acquisition Specialist to join our People & Culture team on a 12-month fixed-term contract. This role will play a key part in delivering our talent acquisition strategy, attracting and hiring high-quality talent across software development, product, business, and commercial functions.

This is an exciting opportunity for someone who enjoys managing the full recruitment lifecycle, thrives in a fast-paced software environment, and is confident headhunting in competitive talent markets. You'll be responsible for driving recruitment activity across South Africa, leading candidate attraction, sourcing, assessment, and hiring activities while working closely with our local HR representative to support onboarding and employee setup.

You'll also contribute to wider global recruitment initiatives as Pinewood.AI continues to expand across North America, Europe, Asia, and other international markets.

Duties and Responsibilities

• Manage the full recruitment lifecycle from role creation to onboarding, ensuring a seamless candidate experience and strong collaboration with stakeholders.
• Act as an expert in direct sourcing and headhunting, proactively building and maintaining talent communities using a variety of attraction and search techniques.
• Utilise platforms such as Workable, LinkedIn, job boards, social media, and targeted outreach campaigns to identify and engage high-quality candidates.
• Create engaging LinkedIn posts to generate awareness and applications.
• Screen and interview candidates for both skill alignment and cultural fit.
• Coordinate interviews, booking directly into hiring leaders’ diaries and ensuring smooth scheduling.
• Work closely with our South Africa HRBP to manage interview logistics, onboarding preparation, and any other documentation.
• Ensure a smooth transition from offer acceptance to onboarding.
• Lead or contribute to recruitment projects such as process improvements, employer branding initiatives, and diversity hiring.
• Generate and maintain recruitment reports, providing insights into market activity and key metrics.
• Provide guidance and training to hiring managers on using our ATS (Workable).
• Provide weekly updates to the Head of Talent, including insights into local market challenges.
• Support the wider recruitment team with ad-hoc queries, sharing best practices and collaborating on challenging vacancies or project work.

Requirements

• Experience managing end-to-end recruitment, ideally across software development, product, business, or commercial functions.
• Strong sourcing and headhunting skills, with experience engaging passive senior talent.
• Ability to adapt recruitment strategies for new markets and evolving role types.
• Confident collaborating with stakeholders across regions and time zones.
• Excellent communication and relationship-building skills.
• Analytical mindset with the ability to interpret data and recruitment metrics.
• Proactive, resourceful, and solutions-focused, with the ability to work independently.

Key Attributes

• Inquisitive nature, with the ability to find solutions to problems and adapt recruitment strategies for new and challenging geographical areas.
• Collaborative mindset, working effectively within a team while independently managing specific recruitment projects and tasks.
• Proactive and resourceful, with a strong focus on building relationships and talent pipelines across multiple regions.
• Analytical mindset, capable of interpreting recruitment data and metrics to drive decision-making and strategy adjustments.

Why Join us?

This is a fantastic opportunity to play a key role in Pinewood.AI's continued growth. You'll have the opportunity to recruit across a wide variety of technology, product, support, and commercial disciplines, working directly with senior stakeholders across the business and helping to shape the future of our teams.

You'll join a collaborative and forward-thinking People & Culture function where your ideas, expertise, and contributions will have a genuine impact on how we attract and retain talent globally.

About us

Pinewood.AI is a technology company revolutionising the automotive industry with solutions that help retailers and vehicle manufacturers work more efficiently and boost revenue through informed decision-making. With over 30,000 users worldwide across the UK, Europe, Africa, and Asia, and plans to expand into North America in 2026, we partner with 50+ brands, including Audi, Porsche, and Kia.

Our cloud-based system, built on Microsoft technologies, provides end-to-end data visibility across the entire customer ownership journey, empowering users in sales, finance, and vehicle servicing to enhance performance. As we integrate AI into our platform, we’re creating an Expert System to unlock new opportunities for operational and commercial success. At Pinewood.AI, we call this Automotive Intelligence.

We pride ourselves on fostering a culture of innovation and collaboration, where every team member contributes to shaping the future of automotive intelligence.