The Port Authority of New York & New Jersey

Talent Acquisition Operations Coordinator, Onboarding (Contract)

The Port Authority of New York & New Jersey  •  $26 - $42/hr  •  New York City, NY (Remote)  •  5 hours ago
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Job Description

About the Role

The Talent Acquisition Operations Coordinator, Onboarding (Contract) is a long term contract role responsible for coordinating a seamless, efficient, and welcoming onboarding experience for new employees joining the Port Authority of New York and New Jersey. This role partners with Talent Acquisition, Human Resources, Benefits, HRIS, hiring managers, and other stakeholders to ensure new hires are prepared for a successful start and receive a consistent, high-quality onboarding experience. As a member of the Talent Acquisition Operations team, this position plays a key role in supporting onboarding operations while developing the knowledge and relationships needed to help strengthen the program over time.

Responsibilities

  • Coordinate the end-to-end onboarding process for new hires from offer acceptance through first day, ensuring timely completion of required tasks and documentation.
  • Plan, coordinate, and facilitate New Employee Orientation sessions, including scheduling, logistics, materials, and coordination with presenters.
  • Serve as the primary point of contact for new hires throughout the onboarding process, providing timely communication, guidance, and support.
  • Monitor onboarding activities to ensure compliance with organizational policies and pre-employment requirements, including employment eligibility documentation and required onboarding activities.
  • Maintain onboarding procedures, standard operating procedures, templates, training materials, and other operational documentation to support a consistent onboarding experience.
  • Become an expert in our new hire platform, Jobvite Onboarded, to track onboarding activities and maintain operational records to support program oversight, and operational effectiveness.
  • Develop a thorough understanding of onboarding processes and, over time, contribute recommendations to improve the efficiency, consistency, and effectiveness of the onboarding program.

Minimum Qualifications

  • Bachelor's degree or an equivalent combination of education and professional experience.
  • A minimum of two (2) years of professional experience supporting Human Resources, Talent Acquisition, recruiting coordination, employee onboarding, customer service, hospitality, operations, or another role requiring coordination of multiple stakeholders in a fast-paced environment.
  • Experience coordinating multiple priorities, projects, or operational processes while maintaining a high degree of accuracy and attention to detail.

Desired Qualifications

  • Experience coordinating employee onboarding, orientation programs, recruiting operations, or other customer-facing operational programs. · Working knowledge of e-Verify, applicant tracking systems, human resources information systems, onboarding platforms, or similar workflow management systems.
  • Demonstrated ability to remain organized, adapt quickly, and provide exceptional customer service while managing competing priorities in a fast-paced environment.
  • Strong communication and relationship-building skills with the ability to collaborate effectively with employees, hiring managers, and cross-functional stakeholders.
  • Demonstrated ability to proactively identify and resolve operational issues while maintaining a positive employee experience.

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s).
Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation, Benefits & On-Site Collaboration Requirements:

The Port Authority of New York and New Jersey anticipates that the actual salary offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors.
The expected hourly compensation range for this role is: This is a contract position with an expected hourly range between $26 - $42 per hour.
In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week. In person collaboration is essential to how the Port Authority conducts business, and regular in-office days or team collaboration days may be required on business needs.

The Port Authority of New York & New Jersey

About The Port Authority of New York & New Jersey

If you have ever flown out of JFK, biked across the George Washington Bridge, or captured that perfect picture of the World Trade Center, then you have witnessed just some of what the Port Authority of NY & NJ does.

For over 100 years, the Port Authority has been designing, engineering, and operating the transportation infrastructure that moves people and goods to, from, and throughout one of the most economically competitive and culturally vibrant regions in the world. Whether we’re fortifying the tunnels under the Hudson River to withstand future super storms, or raising a bridge so larger cargo vessels can reach the premier port on the East Coast, our nearly 7,000 employees are committed to the work they do – work that moves millions of people and supports billions of dollars in economic activity each year.

Our need for skilled, forward-thinking individuals, who are truly passionate about serving the public, continues to grow. And we’re not talking just about engineering, transportation, and urban planning professionals. We are always looking for professionals in Audit, Business Administration, Communications, Construction, Environmental Planning, Finance, IT, Media, Operations & Maintenance, Public Safety, and Security, to name just a few. We are also looking for those driven to diversify their skills. As a member of our team, you will have the opportunity to explore any number of career paths, so just because you start in one field doesn’t mean you have to stay in it.

If this is the experience you are looking for, “Follow” us here and visit our careers page at www.jointheportauthority.com to learn about current opportunities. You can also discover more about the Port Authority by visiting www.panynj.gov or www.youtube.com/user/portauthorityinfo.

We are confident that once you take a look, you will see how one organization can move a region, a nation, and the world.

Industry
Government & Public Safety
Company Size
5,001-10,000 employees
Headquarters
Unknown
Year Founded
1921
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