Job Description

Hours: 37.5

Salary: £25,440 to £25,440 per Annum

of the role

As a Talent Acquisition & Onboarding Coordinator, you will provide essential administrative and operational support to the Talent Acquisition & Onboarding Advisor. Your role will focus on ensuring smooth recruitment processes, efficient onboarding administration, and a positive experience for candidates and new hires. This position is vital in maintaining an organised and structured approach to recruitment while ensuring compliance with policies and procedures. Looking at the bigger picture, this role plays a pivotal part in being able to continue a high level of support for those in our care.

Key duties

Recruitment & Candidate Support:

• Assist in posting job adverts on job boards, company websites, and social media platforms.
• Screen and track applications in the Applicant Tracking System (ATS), ensuring all candidate details are up-to-date and accurately recorded.
• Schedule interviews, liaising with hiring managers and candidates to coordinate availability and ensure a smooth process.
• Provide general support and respond to candidate enquiries in a timely and professional manner.

Onboarding Administration:

• Support the pre-employment screening process, ensuring all required checks (e.g., references, DBS, right-to-work verification) are completed efficiently.
• Prepare and send offer letters, contracts, and other employment documents, ensuring accuracy and compliance.
• Maintain and update new hire records in the HR system and ensure smooth data transfer from the ATS to HR systems ensuring compliance with GDPR and internal policies.
• Assist in organising onboarding sessions and ensure new hires receive relevant materials and system access before their start date.
• Monitor and track new hire progress during their onboarding period, flagging any issues to the Advisor.

Data Management & Compliance:

• Support the preparation of recruitment reports, tracking key metrics such as time-to-hire and candidate pipeline statistics.
• Assist in maintaining HR and recruitment systems, ensuring data accuracy and consistency.

Stakeholder & Team Support:

• Assist with recruitment marketing activities, such as job fair preparations and social media postings.
• Provide general administrative support to the Talent Acquisition & Onboarding Adviser and wider HR team.

Personal attributes

A keen eye for detail, exceptional communication skills and strong computer skills are the foundations for a successful Recruitment and Onboarding Coordinator.

Skills and Qualifications:

• Previous experience in an administrative, HR, or recruitment support role within the health and social care sector.
• Strong organisational skills and attention to detail, with the adaptability to prioritise work in a fast paced environment.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems (experience with Talos or ATS preferred).
• A proactive and team-oriented approach.
• Working towards or holding a CIPD qualification or similar HR certification.

What are the benefits?*

• Learning Academy
• Enhanced holiday entitlement - starting from 30 days inclusive of bank holidays
• Sick pay entitlement
• Employee Assistance Programme - comprehensive health and wellbeing support for staff
• Refer a friend scheme - enjoy a payment of £500 when you recruit a friend to Choice Care
• Choiceversary - staff receive vouchers of £75 after 5 years, £100 after 10 years and £150 after 15 years to celebrate their commitment to Choice Care
• Christmas bonus - vouchers for all staff members
• Life insurance
• Annual staff awards - this year each winner received £400 and we had over 30 winners in total
• Complex in-house training - this includes our Advanced Management Development Programme for managers in the making and our Foundation Management Development Programme for rising stars
• A paid day off on your birthday
• Blue Light Card eligibility

*minimum service periods and apprenticeship funding eligibility applicable to some benefits

Who are we?

Choice Care is one of the UK’s leading residential care providers for people with learning disabilities, autism and mental health conditions. With over 25 years’ experience, we’re at the forefront of national best practice, with among the highest CQC ratings of any comparable organisation. We are also proud to be one of the Top 100 Apprenticeship Employers for the second year in a row!

Our homes are more than just a place to live, they’re like a second family for everyone we support. Each home is a close knit community, with its own unique personality, and all the ups and downs of typical family life, built on trust and the promise of unconditional care. Our colleagues build close bonds with the people they care for, helping to create enduring, positive relationships that build confidence and self-esteem.

In every Choice Care home there’s a strong emphasis on living life to the full and having fun, with purposeful daily activities based on individual preferences and capabilities. Alongside this there are regular social events, projects, outings and holiday breaks which everyone can get involved in and express themselves through.

Where will you work?

You will be based at our head office in Southampton, but hybrid working may be available once training is completed.