Job Description

About Us:

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.

About the role:

TheTalent AcquisitionCoordinatoris responsible forsupporting the execution of the recruiting process through interview coordination, operational support, and process consistency. This role serves as a key partner to recruiters by managinglogistics,maintainingsystem accuracy, and ensuring hiring processes move efficiently across all stages.

This position is focused on enabling recruiter effectiveness by handling scheduling, coordination, and administrative tasks, allowing recruiters tomaintainfull ownership of candidate relationships, assessment, and hiring outcomes.

The TalentAcquisition Coordinator also supports recruiting operations through job posting execution, hiring event coordination, reporting support, and process documentation. This role plays a critical part in deliveringa consistent, high-quality experience for candidates and hiring teams while helping the Talent Acquisition function scale effectively.

Key Responsibilities:

Interview Operations & Logistics

• Schedule and coordinate interviews across candidates, recruiters, and hiring teams, including phone, video, and onsite interviews

• Manage interviewlogistics, including rescheduling, calendar alignment, and coordination across multiple stakeholders and time zones

• Send interview confirmations and logistical details to candidates on behalf of the recruiting team

• Coordinate candidate travel arrangements whenrequired, including scheduling andlogisticsfor onsite interviews

• Track interview activity and supporttimelyprogression of candidates through each stage

• Flag scheduling delays, gaps, or process bottlenecks to recruiters to ensure hiring momentum is maintained

• Assistwith agency coordinationlogistics, including scheduling agency-submitted candidates and tracking submissions

Recruiting Operations & Process Support

• Maintainaccurateand up-to-date information in the applicant tracking system (ATS), including interview stages and scheduling notes

• Assistinmaintainingdata integrity to support reporting and recruiting metrics

Events, Job Postings & Employer Branding Support

• Provide administrative support for hiring events, including coordination oflogistics, materials, and scheduling for job fairs, campus events, and industry events

• Support job posting execution across platforms such as LinkedIn and Indeed, ensuring roles are posted accurately and consistently

• Assistwith employer branding efforts by supporting content coordination, social media posting, and recruiting-related materials

Projects & Continuous Improvement

• Provide administrative support for recruiting-related projects, including interview training coordination and process documentation

• Assistin updating andmaintainingstandard operating procedures (SOPs) and recruiting documentation

• Support ad hoc projects to improve recruiting processes, tools, and team efficiency

Qualifications

Required

• 1–3+ years of experience in recruiting coordination, HR support, or administrative roles

• Strong organizational skills with the ability to manage high-volume scheduling

• High attention to detail and ability to manage competing priorities

• Strong written and verbal communication skills

• Proficiencyin Microsoft Office, including Outlook (calendar management), Excel (tracking/reporting), and PowerPoint (presentations and reporting support)

Preferred

• Experience with applicant tracking systems such as Rippling

• Experience supporting recruiting teams in construction, field operations, or technical environments

• Familiarity with job boards such as LinkedIn and Indeed

Physical Requirements

• Occasional travel by car or plane as needed to supportoff-siterecruiting and company networking events.

• Sitand/or standfor extended periods (typically 6-8 hours per day) while performing computer-based tasksand facility support tasks.