Job Description

Hello! 👋

At Factorial, we’re growing fast - and so is our Talent Acquisition team. We’re looking for a Talent Acquisition Coordinator to support our team by owning key administrative, coordination, and operational processes that help us hire better, faster, and more efficiently.

This role is perfect for someone highly organized, proactive, and motivated by enabling others to do their best work.

The Role

As a Talent Acquisition Coordinator, you’ll play a key role in keeping our recruiting engine running smoothly. You’ll work closely with TA Specialists, Hiring Managers, external partners, and internal teams to ensure processes move forward, candidates have a great experience, and nothing falls through the cracks.

What you’ll be doing

• Support Talent Acquisition initiatives focused on diversity and inclusion, ensuring coordination, follow-up, and smooth candidate flows across the hiring process.

• Coordinate with external recruitment agencies by reviewing incoming profiles, uploading them into the ATS, aligning with Hiring Managers on availability and feedback, and maintaining direct and clear communication to keep processes moving.

• Manage the employee referral program by tracking referral eligibility, ensuring the 90-day period is completed, maintaining accurate tracking files in collaboration with Procurement, and resolving employee questions related to referrals and payments.

• Support and grow the university hiring program by managing relationships with existing and new universities, publishing job offers, reviewing applications, and coordinating with TA Specialists to increase and maintain a strong candidate pool.

• Coordinate internal and external recruiting events, including budget tracking, merchandising, logistics, attendance coordination with TA Specialists and Hiring Managers, and payment management.

• Support the Talent Acquisition team with candidate sourcing and profile searches when needed, especially during peak hiring periods.

• Maintain accurate and up-to-date recruitment data and documentation, ensuring consistency and reliability across tools and processes.

• Proactively identify opportunities to revamp existing Talent Acquisition initiatives, improve processes, and implement new ways of working to make hiring more efficient and scalable.

Your Profile

• Proficient in English. Spanish is a plus!

• Strong organizational and follow-up skills

• Experience in coordination, operations, HR, recruiting support, or similar roles

• Comfortable working with Excel / Google Sheets / Notion and structured tracking

• Clear and professional communication skills

• Proactive mindset and strong sense of ownership

• Comfortable managing multiple stakeholders and priorities

• Ability to thrive in a dynamic environment and adapt to changing priorities and business needs.

• A creative and improvement-driven mindset, with the ability to think out of the box, challenge the status quo, and help turn ideas into action

Perks of being part of our team💆

We care about people and we also offer a lot of benefits for employees:

• High growth, multicultural and friendly environment 🤝🏽

• Alan private health insurance 🩺

• Healthy life with Gympass(Gyms, pools, outdoor classes) 🧘🏽‍♀️

• Save expenses with Cobee💰

• Language classes with Yolk Academy 👩🏽‍🏫

• Get the most out of your salary with Payflow

• Breakfast in the office and organic fruit 🍏

• Nora and Apetit discounts 🍱

• Pet Friendly 🐶

Join Factorial, where people grow 💗

Diversity is part of our culture, we have more than 43 nationalities in our teams and we are infused in an inclusive environment for all employees and candidates. Please feel free to apply with the way it suits you better! (blind resume, identity pronouns, cover letter, etc). We do not discriminate on any aspect, in fact; Factorial encourages everyone to join us!

About us 🚀

Factorial is an all-in-one HR Software fast-growing company founded in 2016. Our mission is to help SMEs automate HR workflows, centralize people data and make better business decisions. Currently, serves thousands of customers in over 60 countries all over the world and across industries, it has built a super diverse and multicultural team of over +1400 people in Barcelona, and around the world.🌎

Our Values 🫀

• We own it We take responsibility for every project. We make decisions, not excuses.

• We learn and teach We're dedicated to learning something new every day and, above all, share it.

• We partner Every decision is a team decision. We trust each other.

• We grow fast We act fast. We think that the worst mistake is not learning from them.

Wanna learn more about us? Check our website!