The Talent Coordinator supports the Talent Acquisition team in managing end-to-end recruitment coordination and administrative processes. This role is responsible for coordinating interviews, preparing and processing offer documentations, assisting with statutory recruitments such as LHDN stamping of letter of offer, collecting candidate documentation and ensuring a smooth pre-onboarding process for new hires. The Talent Coordinator plays a key role in supporting recruiters and ensuring an efficient and organized hiring experience for candidates and internal stakeholders.

Key Responsibilities

Recruitment Coordination

• Coordinate and schedule interviews between candidates, recruiters and hiring managers
• Manager interview calendars, meeting invitations and logistics for both virtual and in-person interviews
• Ensure candidates receive interview confirmations, directions and preparation information where necessary
• Maintain accurate candidate tracking and recruitment records

Offer & Documentation Management

• Generate and prepare Letter of Offer and employment-related documents
• Assist with the LHDN stamping process for Letters of Offer in accordance with statutory requirements
• Ensure offer documentation is properly completed, signed and stored

Candidate Documentation

• Collect required documents from candidates including identification documents, educational certificated, employment records and statutory forms
• Verify completeness of candidate documentation prior to onboarding
• Maintain secure and organized records of candidate files

Pre-Onboarding Administration

• Prepare and process pre-onboarding documents for successful candidates
• Coordinate with HR and internal departments to ensure onboarding readiness
• Ensure all pre-employment documentations is completed prior to the start date

Recruitment Support

• Provide administrative support to recruitments throughout the recruitment lifecycle
• Assist with job posting administration and candidate communication when required
• Maintain recruitment trackers, reports and hiring documentation

Process & Compliance

• Ensure recruitment and documentation process comply with company policies and statutory requirements
• Maintain confidentiality of candidate information and HR records

Requirements

Education

• Bachelor’s Degree in Human Resources, Business Administration or a related field

Experience

• 1-3 years of experience in HR administration, recruitment coordinator or talent acquisition
• Experience handling recruitment documentation and offer processes is an added advantage
• Fresh graduates seeking to venture into Human Resources are also encouraged to apply

Skills & Competencies

• Strong organization and coordination skills
• High attention to detail and documentation accuracy
• Ability to manage multiple tasks and deadlines
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information with professionalism

At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that.
Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.

With the above in mind, we accept applications from everyone regardless of your background, beliefs, or culture.
We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity.

So, make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?

We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step.

Let’s continue to grow together!

Location(s): MY - Kuala Lumpur
Schedule: Full Time
Recruiter name: Jesreena Kaur