Job Description

Cost Center

940 Human Resources

Scheduled Weekly Hours

40

Work Shift

First Shift (United States of America)

Shift & Status

Who Are We?

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

What Will You Do?
As a Talent Acquisition and Onboarding Administrator at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. The Talent Acquisition and Onboarding (TAO) Administrator is responsible for the coordination and completion of all aspects of the Human Resources onboarding process for new hires entering the organization. Working with other members of the Talent Acquisition team, this role also provides assistance with managing the full life cycle recruiting and staffing processes through all appropriate avenues to include: conducting new hire orientation to ensure new hires have positive experience as they enter Pine Rest, assist with coordinating the interview process and making offers to candidates when necessary. The TAO Administrator may also help with re-recruitment and promotions to ensure internal employees have a seamless experience as they transfer into a new role. The TAO Administrator is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities:

• Delivers an exceptional customer service experience by facilitating a welcoming and seamless onboarding experience for new hires and transfers.
• Serves as the primary contact for new hire orientation and manages all aspects of the early onboarding process, including ensuring the accurate completion of all new hire paperwork, health screening, and other documentation.
• Works with service vendors (such as health screening/drug screening vendors) to troubleshoot and resolve any issues which may arise during onboarding.
• Responsible for the coordination and processing of all ongoing new employee orientation(s).
• Conducts pre-employment verifications to include: reference checks, background checks (ICHAT, etc.), OIG checks, and all other pre-employment screening.
• Oversees the maintenance, accuracy and comprehensiveness of the new employee personnel files, I-9’s and other confidential files.
• Coordinate all volunteer opportunities and activities for the organization as well as maintain all volunteer files and track appropriate documentation.
• Participates and assist with coordinating, scheduling and attending career/job fairs, networking events, and other career related events to promote the Pine Rest brand and to increase awareness of the career opportunities available at Pine Rest.
• Ensures all job descriptions are provided to new hires upon their start and appropriate signatures are obtained.
• Assist with recruitment when necessary, including opening and managing requisitions, phone screening candidates and direct contact with hiring managers to facilitate this process.
• Responsible for auditing employee files to ensure all required documentation is present in each employee file.

What Does This Role Require?

• Bachelor’s degree in Human Resources or other related field; or equivalent combination of relevant education and experience may be considered.
• 2-5 years of recruiting and/or onboarding experience preferred.
• 2-5 years of public speaking and/or training experience preferred.

Benefits:

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

Notice:

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.

Successful completion of a drug screen prior to employment is also part of our background process.