Job Description

Requisition No: 873333

Agency: Department of Education

Working Title: SYSTEMS PROJECT ADMINISTRATOR-SES - 48003450

Pay Plan: SES

Position Number: 48003450

Salary: $50,584.67 - $82,000.08

Posting Closing Date: 04/16/2026

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Florida Department of Education

Division of Technology and Innovation

Bureau of Technology, Planning & Management

Location: Turlington Building, 325 West Gaines Street, Tallahassee, FL 32399

Position Title: System Project Administrator SES

Salary Range: $50,584.67 - $82,000.08

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

“Employment is contingent upon successful completion of a level 2 background screening pursuant to Chapter 435, Florida Statutes.”

APPLICATION INFORMATION & HIRING REQUIREMENTS:

Application Information

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or moremust be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT

Sharon Jones, 850-245-9496

This position serves as a project management leader responsible for managing Enterprise DOE projects and providing guidance and oversight to a team of Project Managers and Business Analysts. The role ensures projects are delivered within established scope, budget, and timelines while aligning with departmental priorities and organizational goals.

This position is embedded within the Project Management Office (PMO) and supports project governance, policies, activities, and continuous improvement initiatives across the Department. Strong written and verbal communication skills are essential for effectively coordinating project teams, translating complex technical and program information into clear, actionable insights for stakeholders and executive leadership.

The individual in this role must be able to work productively under tight timeframes, balance multiple competing priorities, and maintain goal-directed performance, sometimes under high-pressure conditions.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Lead enterprise-level DOE projects by providing structure, direction, and management within established scope, budget, and schedule.
• Ensure compliance with Florida Administrative Code Rule 60GG-1, aligning project management practices with state standards, governance requirements, and regulatory expectations.
• Plan, coordinate and facilitate productive meetings with project teams, stakeholders, and leadership, ensuring project visibility and alignment on scope, schedule, and risks; produce timely and accurate meeting documentation.
• Collaborate with the Project Management Team to develop and improve policies, procedures, and processes for project initiation, planning, execution, monitoring, and evaluation.
• Share lessons learned and best practices to support continuous improvement across projects and organization.
• Provide timely technical oversight and guidance to ensure adherence to governance standards and best practices.
• Communicate critical information effectively and timely across all affected areas of the Department.
• Supervise and support project management team members, ensuring strategic alignment of all projects with organizational goals, priorities, and initiatives.
• Oversee and ensure effective use of project management tools (e.g., MS Project, Excel, PPM Pro) by team members to track project progress and maintain compliance with Department and 60GG-1, F.A.C. requirements.
• Serve as a liaison with business offices, stakeholders, and vendors to align requirements, manage expectations, and keep projects on track.
• Promote a culture of collaboration, knowledge sharing, and continuous improvement within the team.
• Perform all duties in a courteous, prompt, and professional manner.
• Maintain regular attendance and perform other duties as assigned.

WHO WE’RE LOOKING FOR:

We are seeking a results-driven project management leader with proven experience managing complex projects and guiding high-performing teams. The ideal candidate:

• Combines hands-on project management expertise with strategic leadership.
• Communicates effectively with diverse stakeholders, including leadership, vendors, and staff.
• Lead, mentors, and develops teams of Project Managers and Business Analysts.
• Implements project management best practices, tools, and processes to drive results.
• Thrives in dynamic environments with multiple competing priorities.

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• 3-5+ years of professional experience in project management, including experience leading projects and providing technical oversight.
• Knowledge of project management principles, 60GG-1 F.A.C., budgeting, and project planning.
• Strong leadership, delegation, conflict resolution, and communication skills.
• Experience managing multiple projects, meeting deadlines, and using project management tools (e.g., MS Project, PPM Pro).
• Foundational understanding of IT systems, software development concepts, and project delivery frameworks to support effective decision making and project reporting.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Bachelor’s degree or higher in Business, Public Administration, Project Management, Education, or a related field.
• Master’s degree or advanced certification in Project Management, Business, Public Administration, or Education.
• PMP or other professional project management certification.
• Experience leading and mentoring teams of Project Managers and Business Analysts.
• Proven success managing large-scale public-sector or education projects.
• Experience implementing enterprise-level project management processes, tools, and best practices.
• Experience managing IT or technology-related projects is preferred.

EDUCATIONAL SUBSTITUTIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A master’s degree from an accredited college or University in Project management, Business Administration, or Public Administration can substitute for up to 2 years of direct experience.

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

Agency Mission Statement provided by Communications:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education (Link to office page or agency website)

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
( health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program ( Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.