Job Description

The International Organization for Migration (IOM), a related organization of the United Nations, is committed to promoting humane and orderly migration for the benefit of all. IOM works closely with governmental, intergovernmental and non-governmental partners to provide services and advice to governments and migrants.

Under the overall supervision of the Resource Management Officer (RMO) in Cameroon and the direct supervision of the Finance Officer, and in close coordination with the Senior Finance Assistant and relevant units, the Administrative Centres and Regional Office, the Finance Assistant will support the implementation of financial management and accounting functions for the IOM Cameroon Country Office and sub-offices.

1. Assist with day to day finance activities;

Treasury:

· Support in timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.

· Enter payments, receipts and non-cash vouchers in Wave accounting system.

· Ensure all supporting documentation and signatures are obtained before finalizing vouchers.

· Maintain the Petty Cash account of the Mission.

· Support the Head of Finance to maintain appropriate internal controls to safeguard the assets, control cash and prevent fraud.

· Support with the maintenance of an effective banking system in the mission including the sub offices

· Primary contact with the local bank management in Yaounde and the sub-offices on routine operational matters including negotiation of exchange rate on currency conversion.

· Participate in preparation of funding requests for the mission and ensure that sufficient funds are available locally;

2. General

· Prepare monthly accounting returns package to be sent to HQ & regional offices

· Recommend improvements to internal controls to improve operational efficiencies.

· Maintains appropriate financial filing system.

· Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments.

3. Collate Request for Payment (RFP) and other finance documents sent from sub-offices for further processing

4. Prepare basic finance documents for payments and ensure relevant supporting documents are attached;

5. Verify invoices and expense claims, and ascertain that the equipment, supplies or services they refer to are duly received or provided before payment is made;

6. Maintain a proper filing system of all approved vouchers and relevant financial documents;

7. Ensure all supporting documentation and signatures are obtained before finalizing vouchers;

8. Bring to the attention of the supervisor any relevant financial, budgetary and administrative issues;

9. Perform such other duties as may be assigned Coordinate with other colleagues involved in the verification of daily payment and come with a consolidated report of daily payment verification at the end of each day’s payment verification exercise.

10. Perform other related duties as required

EDUCATION

• Degree/Certificate in Accounting, Finance, Economics, Business Administration; or an equivalent combination of education, training & experience, or a related field from an accredited academic institution with at least 2 year of relevant experience or High School Diploma in the related fields with four years relevant working experience.

EXPERIENCE

• Good knowledge of basic accounting: revenue recognition, historical cost principle, cash and accrual accounting, bank reconciliation.

• Good knowledge of archiving and document management system is an advantage.

• Demonstrated proficiency in Microsoft Office applications especially Excel, Word, and SharePoint.

• Proven ability to establish and maintain strong working relationship with people.

Previous work experience in international organizations and companies would be an advantage, preferably within the United Nations or within the international humanitarian.

SKILLS

• Demonstrated ability to maintain confidentiality; Proactive; Independent Worker; A great team player; Fast Learner;

• IT Literate; Interpersonal Skills; Administrative & Time Management Skills; SAP knowledge is desirable.

• Ability to present clear and concise information;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Ability to meet deadlines and work under pressure.

Languages

REQUIRED

For all applicants, fluency in French is required (oral and written).

DESIRABLE

Working knowledge in English is desirable (oral and written).