Job Description

Reference No. : SVN/2026/020
Position Title : Project Associate (IBG)
Duty Station : Jakarta
Organization Unit : Immigration, Border and Governance
Classification : G-5
Type of Appointment : Special Short-Term Contract
Report to : Senior Project Associate
Estimated Start Date : As soon as possible
Closing Date : 24 June 2026

Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.

IOM Indonesia has been operational for over four decades, making it one of the largest missions of the International Organization for Migration globally. It collaborates extensively with the Government of Indonesia, civil society, private sector stakeholders, migrants, and local communities to address a diverse array of activities. The organization focuses on several key thematic areas, which include Immigration and Border Governance (IBG), Counter-Trafficking and Labour Migration/Labour Mobility and Social Inclusion (CT-LM/LMSI), Disasters, Climate and Resilience (DCR), Refugee Care, Migration Health, Migration Governance, as well as Returns and Reintegrations

IOM’s Immigration and Border Governance (IBG) Division supports member states and the observers in strengthening the policy, legislation, operational systems, human resources and administrative and technical structures required to respond more effectively to diverse migration and border management challenges. IBG project and activities are in line with IOM’s commitment to facilitate orderly, safe and regular migration and mobility.

Under the direct supervision of the Immigration and Border Governance Senior Project Associate and the overall supervision of the Programme Manager (PM), the Project Associate primary role will involve facilitating the execution and delivery of border management programmes. Furthermore, the Project Associate will also offer clerical support for project development

Responsibilities and Accountabilities

1. Support the collaboration and liaison with main IBG partners, beneficiaries, and relevant stakeholders, including government ministries, , civil society organization , among others, at the national and at the local level.

2. In coordination with the Senior Project Associate, support the implementation of the IBG project activities, namely, , the development of training materials, capacity building initiatives, coordination meetings and the development of IEC materials for community outreach and other-related materials and tools.

3. Support the PM and the Senior Project Associate to monitor day-to-day IBG project activities, in accordance with IOM’s rules, regulation and procedures.

4. Support the monitoring of operational and administrative activities, in line with IOM administrative procedures.

5. Support the Programme Manager and the Senior Project Associate, to draft work plan, concept notes, Term of References (ToRs), activity and workshop reports.

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

7. Support monitoring of the IBG project activities regularly by utilizing means of verification stated in the project proposal and provide recommendations for risk mitigation measures;

8. Support the preparation of the project reports required by donors and other external stakeholders as required.

9. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, government, private sector, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to immigration and border governance issues.

10. Perform any other duties as may be assigned.
    

Required Qualifications and Experience

Education

• Bachelor degree or equivalent in Political/ Social Sciences, Law, International Relation or a related field from an accredited academic institution with at least three of relevant working experience, or;
• Completed High School degree from an accredited academic institution, with at least five years of relevant working experience.
  

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Indonesian National with good knowledge and understanding of migration, border security and counter-trafficking context in Indonesia
• Professional experience in project implementation, project development, including delivering training to government and non-government stakeholders;
• Experience in facilitating trainings/workshops/coordination meetings;
• Experience in supporting capacity building activities, including module development, e-learning courses and multimedia tools are desirable;
• Professional experience in donor reporting.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Able to manage workload within general schedule of work, instructions and standard practices. Able to work with minimum supervision and maintain composure under pressure.
Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Skills

• Solid knowledge and understanding of migration, border governance, migration-related transnational organized crime, and related national/regional framework and regulations;
• Strong analytical, creative thinking and writing skills;
• Good facilitation and presentation skills;
• Well versed in written and oral communication skills in English and Bahasa Indonesiaincluding the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Bahasa Indonesia.
• Strong liaison and networking skills with state and non-state actors.
• High level of computer literacy and Microsoft Office tools is required. Knowledge of IOM computerized systems is an advantage;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
• Willingness to travel and to work under difficult conditions.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies