Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Protection Coordinator in the International Organization for Migration (IOM) CostaRica, and directsupervisionoftheAVRNationalProjectOfficer(Operations), the Senior Administrative and Cash Based Interventions (CBI) Associate will be responsible and accountable for the overall management of administrative, logistical, and CBI requirements of the programme.

1. Manage and monitor a largeand diversified volume of complex, sensitive and confidential correspondence and documentation, to ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness.

2. Serve as the office’s reference point on procedural and administrative matters, answer substantivequestionsrequiringextensiveresearch andindependently obtain clarificationand draft correspondence to reply to enquiries.

3. Conductextensiveresearchand preparebriefingmaterialfor thesupervisor;selecta variety of informationfrom various sources and present findings inappropriate form.

4. Manage the calendar for the supervisor and schedule appointments and meetings, arrange travels and visits, notifying organisations and officials to be visitedand receive visitors.

5. Review and edit publications,reportsand other documentation drafted by staffs within the Country Office(CO) toensureconsistency with IOM’s formal and stylistic standards prior to submission.

6. Liaisebetween supervisorand senior staff regarding office issues and information, ensuring thetimelyflowof directives,status updates,reports,other relevantinformationand sensitive or urgent matters requiring supervisory attention.

7. Coordinatelogisticalarrangementsofhigh-levelmeetings,includingpreparation,delivery-and follow-up activities with internal and external partners and participants, draft briefing information to supportthe supervisor's participation in meetings, councils,and programme activities.

8. Coordinate,monitorandprocessadministrativeactionsinHumanResources(HR),contracts, procurement,accounting,finance,logistics andthe like throughIOM'scomputerisedsystems.

9. Provideguidanceto staff on relevantadministrativeissues,train and coordinate otheroffice support staffinthe DepartmentorCO andcoordinate the work ofoffice support staff.

10. Plan, implementand superviseproject activities and objectives in line with global and IOM standards for CBI.

11. Coordinate and monitor the operational, administrative and financial aspects of CBI in accordance with IOM’s policies, practices and global standards as well as relevant requirements, guidelines and donor agreements.

12. Identifyandmonitoradequatetransfermechanismsandfinancialserviceproviderstofacilitate efficient and effective implementation of CBI.

13. Develop Standard Operating Procedures (SOPs) and technical guidelines in close coordinationwithcolleaguestofacilitate anefficientandeffectiveCBIdelivery,inaccordance with IOM’s policies and procedures for cash-based programming.

14. Supervisetheadministrativeandlogisticsassistancestaff tosupportteamcapacityand quality and consistency of outputs.

15. Review systemsandprocesses within the area of responsibility andpropose improvements that meet the needs of the Department.

16. Performsuchotherrelevantdutiesasmaybe assigned.

Required Qualifications and Experience

Education

• Bachelor’sdegreein businessadministration orarelatedfield fromanaccreditedinstitutionwith five years of relevant professional experience; or

• Highschooldiplomawithsevenyearsofrelevantprofessional experience.

Experience

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• ProficientinMicrosoftOfficeapplicationse.g.Word,Excel,PowerPoint,E-mail, Outlook;

• Attentiontodetail,abilitytoorganizepaperworkinamethodical way

• Discreet,detailsandclients-oriented, patient andwillingnesstolearnnew things;

• Administrative Management;

• CBI Expertise;

• Problem-Solvingand Adaptability;

• Financial Oversight;

• Complianceand Accountability;

• InnovationandDigitalTools; and,

• Database Management.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluencyinSpanishandEnglishisrequired(oralandwritten).

Desirable: WorkingknowledgeofFrench,Arabic,Portuguese,Russian, Mandarin.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

¿Como Aplicar?

El candidato debe enviar su aplicación por medio de esta plataforma.

La aplicación debe incluir:

• CV.
• Una carta de interés (máx.1 página).
• Títulos.

Salario bruto: Special Short Term / G7 / CRC 1.857.384

Notes:

1. Solo se contactará con los candidatos preseleccionados.
2. Cualquier oferta que se haga al candidato en relación con esta convocatoria de vacante está sujeta a la confirmación de la financiación.
3. Este puesto está sujeto a contratación local. Solo podrán ser considerados aquellos que posean un permiso de residencia y de trabajo válido para el país en el que se encuentra el puesto.
4. El nombramiento estará sujeto a la certificación de que el candidato es médicamente apto para el puesto, a la verificación de la residencia, al visado y a las autorizaciones del Gobierno correspondiente, cuando proceda.
5. La OIM aplica una política de tolerancia cero ante conductas incompatibles con los fines y objetivos de las Naciones Unidas y de la OIM, incluyendo la explotación y el abuso sexuales, el acoso sexual, el abuso de autoridad y la discriminación por motivos de género, nacionalidad, edad, raza, orientación sexual, origen religioso o étnico o discapacidad.
6. La OIM no cobra ninguna tasa en ninguna fase de su proceso de selección (solicitud, entrevista, tramitación, formación u otras tasas). La OIM no solicita ninguna información relacionada con cuentas bancarias.
7. La OIM solo acepta solicitudes debidamente cumplimentadas presentadas a través del sistema de selección en línea de la OIM. La herramienta en línea también permite a los candidatos realizar un seguimiento del estado de su solicitud.

La Organización Internacional para las Migraciones (OIM) no discrimina por motivos de discapacidad, edad, identidad y expresión de género, orientación sexual, nacionalidad, identidad racial, creencias religiosas, entre otras. La OIM está comprometida con un entorno diverso e inclusivo y por ello su personal proviene de una amplia gama de entornos socioeconómicos y perspectivas del mundo. Se alienta especialmente las candidaturas de mujeres, personas afrodescendientes y personas LGBTIQA+ que se encuentren cualificadas y cumplan los requisitos de cada vacante

The International Organization for Migration (IOM) does not discriminate on the basis of disability, age, gender identity and expression, sexual orientation, nationality, racial identity, religious beliefs, among others. IOM is committed to a diverse and inclusive environment and therefore its staff come from a wide range of socio-economic backgrounds and world perspectives. Candidates from women, people of African descent and LGBTIQA+ people who are qualified and meet the requirements of each vacancy are especially encouraged.