Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Border Management and Border Integration Project under the Multiannual Indicative Plan (MIP) Belize 2021-2027 of the European Union (EU) International Partnerships and within the Priority Area 2 action, seeks to improve the capacities of officials in the Government of Belize and NGOs involved in Forest Conservation and Patrol activities.

Under the direct supervision of the International Project Officer of the IBM EU Project in Belize, the Senior Project Assistant will support the implementation of the project activities in Belize. The Senior Project Assistant will carry out its duties in close coordination with other IOM staff in country as well as in other countries in the region and in the IOM Regional Office for North America, Central America and the Caribbean.

• Independently lead and coordinate the implementation of the project. Monitor the progress of activities, ensure alignment with established plans, and analyze implementation challenges. Make recommendations for adjusting implementation modalities and work plans to adapt to changing conditions in the field.
• Regularly research, compile, analyze, and present national, regional, and international developments, reports, legislation, and relevant documentation. Highlight key issues for consideration by the appropriate parties.
• Monitor budget expenditures, verify fund availability, and maintain records of approved project budgets and revisions. Prepare and manage Purchase Requisitions (PR), Request for Payments (RFP), and Vendor Creations, ensuring proper documentation and adherence to IOM policies and donor requirements.
• Maintain a digital filing system for all administrative and procurement documents related to the project to facilitate future internal and external audits.
• Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports. Ensure that status reports are submitted on time and are in accordance with IOM’s standards.
• Plan, coordinate, and conduct capacity-building workshops for relevant internal and external parties, including border management, migration, and conservation officials. Provide logistical support for awareness-raising activities related to the project.
• Coordinate social media content creation for community engagement and ensure alignment with IOM and EU brand standards. Maintain effective liaison and coordination with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
• Coordinate internal and external communications activities related to the project, focusing on border management, border integration, and conservation. Ensure alignment with donor visibility requirements and IOM’s corporate media and communication standards.
• Identify and document good practices and lessons learned from the project. Contribute to the development of Standard Operating Procedures (SOPs), policies, concept papers, and the design of new projects.
• Contribute to knowledge management processes by documenting and sharing key insights. Support monitoring and evaluation efforts by compiling, summarizing, and analyzing program activity data.
• Act as the focal point for all administrative, procurement, and financial coordination related to project implementation. Obtain necessary clearances, follow-up on actions, and provide overall administrative support.
• Assist in the organization and facilitation of Leveraging Global Frameworks Training Sessions and the UN Migration Network Meetings, contributing to the project’s international capacity-building efforts and knowledge exchange.
• Provide guidance and training to reporting staff, ensuring that project activities are carried out efficiently and in accordance with IOM’s policies.
• Perform any additional duties as assigned by the project leadership.

Required Qualifications and Experience

Education

• Bachelor’s degree in education, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Environment or related fields from an accredited academic institution.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, Consular representatives and nongovernmental organizations will be an advantage.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups will be an advantage.
• Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in projects related to environment migration in general, protection of vulnerable groups.
• Experience in writing reports in English coherently in a timely manner.
• Experience in working with social media platforms including making posts and managing messages and inquiries.
• Experience in similar positions with administrative and logistics responsibilities.
• Management of data processing programs.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies