Job Description

Job Posting Description

Department Summary: Surgical Scheduler II (hybrid) Dental Services in Brookline, MA. 8:00am-4:30pm, 3 days in-person and 2 days remote.

Under general supervision and following established policies and procedures, coordinates complex scheduling of inpatient and ambulatory surgical procedures for operating rooms according to predetermined block schedules and established policies and procedures. Works with nursing, surgical, and anesthesiology staff to monitor and evaluate scheduling procedures and develop strategies to promote efficient utilization of surgical suites. May coordinate surgical cases for multiple surgeons at multiple locations.

Key Responsibilities: 1. Schedules inpatient and ambulatory surgical procedures for operating rooms according to predetermined block schedules and established policies and procedures. Prepares complete daily surgical schedules, including special equipment requirements and incorporating radiology and other non-surgical use of operating room facilities. Communicates with surgeons, secretarial staff, and admissions personnel to obtain needed information, coordinate and confirm schedules and identify special requirements for procedures.

1. Notifies all referring physicians of upcoming procedures and surgeries. Identifies additional OR

time for surgeon separate and apart from block time as needed.

1. Records and compiles scheduling information on hospital and departmental computer systems.

Reviews and verifies accuracy of basic patient information.

1. Prints and distributes schedules to designated areas of the program.
2. Identifies and communicates critical information, such as surgeon and physician availability, and

special supply and equipment requests, to nursing and other appropriate staff, as necessary.

1. Works with nursing, surgical, and anesthesiology staff to monitor and evaluate scheduling

procedures and develop strategies to promote efficient utilization of surgical suites.

1. Responds to requests for routine information or assistance from patients/parents, visitors, and

hospital staff, referring inquiries requiring clinical or management judgment to appropriate

personnel. Requests clarification of assigned tasks or instructions from supervisor as necessary.

1. Schedules any consults needed prior to the surgery as requested, i.e. cardiac clearance
2. Monitors Epic for insurance authorization for the procedures
3. Brings high priority issues to supervisor’s attention, and provides updates to supervisor in the

follow-up and/or resolution of these, and/or related issues

1. Assists with onboarding of new staff and provide ongoing support and assistance to staff
2. Able to work independently without direct supervision. Provides support to level I. Training others

and acting as a resource.

1. Assists in the preparation and compilation of monthly OR metrics reports, as defined by the PA or

DA.

Minimum Qualifications

Education: High School Diploma / GED required

Experience: Minimum 2 years of healthcare admin experience. 1 year of direct surgical scheduling experience required for external candidates required.

Status

Full-Time

Regular, Temporary, Per Diem

Regular

Standard Hours per Week

40

Pay Range

$21.47-$33.55 Hourly

Office/Site Location

Brookline

Job Posting Category

Administration

Remote Eligibility

Part Remote/Hybrid