The Health Information Supervisor manages all day-to-day HIM workflows at Prince William and Haymarket, including document imaging, release of information, record completion, and record retention. The role also includes reporting key metrics, serving as custodian of medical records, and contributing to policy development on confidentiality, security, and retention. The Supervisor hires and develops staff, ensures quality and productivity, supports regulatory readiness, and collaborates with other departments to resolve workflow issues.
We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.
As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.
Under the direction of the HIM Manager, the Health Information Supervisor is responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record and ensure compliance with policies and Joint Commission, CMS, and other regulatory requirements. The Supervisor of HIM has the primary responsibility to manage, direct and coordinate the activities related to all HIM workflows within the facility. This includes the oversight of all processes and staff relating to prepping scanning and indexing of paper documents to incorporate them into the EMR, quality analysis of scanned documents in any record scanning application/electronic medical record system, birth and death registries, management of release of information workflows, record deficiency analysis and physician completion, and retrieval, archiving and destruction of medical records. In conjunction with the HIM Manager, the Supervisor assists in facilitating HIM Committee Meetings, calculating, and reporting key HIM metrics. The Supervisor serves as custodian of medical records, representing the facility in court proceedings as required. The Supervisor participates in the development of health information management policies and procedures on release of information, confidentiality, information security, information storage and retrieval, and record retention. The HIM Supervisor is responsible for hiring, growing, and developing employees, ensuring quality and productivity metrics are maintained by the team through regular process audits and periodic team evaluations. The HIM Supervisor participates in regulatory survey preparedness and activities to include ensuring facility audits areas appropriate. Foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Associate's Degree required, Bachelor's Degree preferred.
Minimum of 3 years of experience in health information management required. Minimum of 2 years of experience in a supervisory role required. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion. Refer to the Life Support Training Policy for additional details.
RHIT or RHIA preferred.
Experience with fostering strong relationships with members of a medical staff; knowledge of Joint Commission, CMS, and other related regulations that pertain to medical record/hospital records. Must be comfortable in a computer-based workflow environment. Should have a strong working knowledge of HIPAA requirements. Must have the ability to multitask and work independently with limited supervision. Ability to drive/travel to multiple locations/facilities.
Experience with the EPIC EHR and/or Hyland On Base scanning application.
The incumbent may be asked to perform additional duties as assigned.
Light to Medium Physical Demand: The job requires frequent sitting and standing, occasional walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Ability to lift/push/pull up to 50 lbs. occasionally. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.
May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
On call responsibilities as directed: Yes
Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
Based in Charlottesville, Va., UVA Health embodies the leadership and inventiveness personified by its founder, Thomas Jefferson. In 1825, Jefferson established the nation’s 10th medical school, which has since grown into a nationally renowned academic medical center. UVA Health includes a 612-bed hospital, level I trauma center, children's hospital and primary and specialty clinics throughout Central Virginia.
Ranked among the best hospitals by U.S. News & World Report, UVA has doctors, nurses and other healthcare professionals recognized as leaders in their fields and who make every effort to push the envelope of medicine.
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