Job Description

Posting number: 04789

Department: Register of Wills/Orphans Court

Division: Register of Wills/Orphans' Crt

Job classification: SSS IV - Register of Wills

Posting type: Open

Categories: Court Administration

Summary

The SSS IV provides intermediate administrative support and clerical duties within their respective department. This person must have strong organization, computer and typing skills. Bilingual language skills a plus.

Examples of duties

• Track files received and disbursed.
• Microfilm all files and documents submitted to the office.
• Prepare and submit monthly tracking report.
• Handle search requests and inquiries from the public.
• Maintain and retrieve files and records.
• Process marriage license applications.
• Prepare and mail Announcement of Status letters and copies of Preliminary Decrees to attorneys.
• Verify math calculations on all audits of estates and trusts.
• Type and organize investigation reports on each adoption.
• Maintain a tracking list on the progress of each adoption.
• Prepare and mail notices to guardianship volunteers for meetings and events.
• Maintain records that pertain to the guardianship volunteer program.
• Prepare orders for hospitals, schools, agencies and all Warrants of Authority.
• Prepare and send mailings to adoptive parents, attorneys, birth parents and agencies.
• Maintain office personnel schedules in the OutLook Calendar.
• Prepare conference and seminar applications.
• Perform other duties, tasks and office functions, as required

Qualifications

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Minimum of one year of general office experience.
• Intermediate skills in using a personal computer and various software packages
• Excellent verbal and written communication skills.
• Strong typing skills (minimum of 50 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong interpersonal skills.
• Strong grammar and spelling skills.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to work as part of a team.
• Flexibility.
• Ability to interface effectively with all levels of county management.

Preferred Skills, Knowledge & Experience:

• Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• Customer service experience.
• Ability to establish priorities and carry tasks to completion.
• Strong ability to handle and resolve recurring problems.
• Ability to multi-task.
• Accurate and detail oriented.
• Ability to follow office protocol.
• Strong knowledge of county policies and procedures.
• Ability to use common sense understanding to carry out written or verbal instructions.

Supplemental information

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Microsoft Office skills
• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Intermediate PowerPoint skills
• Intermediate Outlook skills (Email and Calendar)
• Intermediate Internet skills (for research purposes)
• PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft