Job Description

Job Title: Support Services Coordinator II

FT / PT Status – Full-time
Salary – $24.27 - $36.48
Remote Work / In-Office – In-office

Recruiter – Christa Rowland | crowlan@utah.gov | 801-538-4826
Application Deadline – 8-25-26

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

The Utah Division of Forestry, Fire and State Lands is seeking a dynamic and high-tempo individual to serve as a Support Services Coordinator II. This is a shared position, working for the Director's office and Wasatch Front Area. This position requires secretarial skills, including knowledge of billing, purchasing, supervisory skills, record keeping, office management, human resources, payroll, travel policy and procedures, etc. This individual will work with public, local fire departments and our staff across the counties in the Wasatch Front and work closely with the division director. This individual will responsible for supervising a direct report.

Key Responsibilities

• Provide clerical and/or administrative support and assistance.
• Review, approve, and process fire billings through the State Fire Billing System.
  
• Manage Area budget, perform purchasing and invoicing duties.
• Coordinate in and out of-state travel for the executive team, reconcile travel and purchasing invoices and reimbursements
• Manage the director's demanding schedule and have the ability to foresee and rectify conflicts, create meeting agendas, attend meetings and transcribe and summarize notes and delegate support services tasks to subordinates.

Qualifications

Minimums

• Ability to communicate effectively, verbally and in writing, including ability to compose official documents and correspondence; ability to follow oral and written instructions.
• Ability to establish and maintain positive and effective work relationships with employees, representatives of other agencies, and the public.
• Ability to perform complex clerical duties requiring considerable exercise of independent judgment.
• Proficient in MS Office (Excel, Word), and Google Suite (Gmail, Calendar, Drive)

Preferred

• Experience with accounts payable, budgeting, and basic office finance.
• Experience with human resources recruiting and on-boarding.
• Is able to communicate information and ideas clearly and concisely, in writing; read and understand information presented in writing.
• Is highly organized, tech savvy, service oriented, and works well under pressure.
• Experience performing secretarial and clerical work as outlined in the job description.
  
• Professional demeanor, with an outgoing and helpful personality.
• Excellent organizational skills and ability to prioritize tasks with simultaneous urgent deadlines.
• Skilled in office software and quick to learn new systems.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Som in-state travel will be rewuired.
• Driver License.

About the Role

Location – 1594 W North Temple, Salt Lake City
Background Check Required –No
Drug Test Required – No
Schedule Code – AX

Why You Should Join Our Team

The Support Services Coordinator II for the Director's office and Wasatch front Area , you will work closely with a fantastic team of wildfire professionals and executive team staff. In addition to being the heart of the team, you'll be the central point of contact for the public and resource for our cooperators. Your growth is important and we encourage training and certifications. We recognize the value of your life outside of work and foster a positive work-life balance with generous paid time off. This position also comes with great medical, dental, retirement, other benefits.

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
For more information about working for the Department of Natural Resources please click here.

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.