Job Description

Posting number: 195275

Department: Department of Transportation-District 2

Job classification: Supply Specialist III

Posting type: Open

Categories: Administration

Summary

Assists shop foremen and crews in procuring supplies, including, but not limited to, preparing shopping carts to purchase parts, materials, tools, and supplies required for maintenance operations and repair activities. Obtains quotes, compare prices, and coordinate purchasing activities in accordance with organizational policies. Tracks purchase orders, deliveries, and vendor performance. Coordinates with vendors and suppliers to ensure timely delivery of needed materials. Maintains procurement documentation and records using DOT-implemented software. Ensures all payments must be made in a timely manner. Follows all policies and procedures set by the SCDOT regarding credit card purchases. Must retain and store all purchasing documentation such as invoices and receipts. Stays within assigned purchasing budget. Maintains detailed inventory records of supplies and equipment on hand. Prepares inventory reports as necessary. Requisitions and issues parts, supplies and equipment. Assigns identification numbers to appropriate property and equipment and applies property accountability decals. Oversees the receipt, storing, issuing, and requisitioning stock; checks for compliance with purchase order specifications. Performs quality checks of new supplies & equipment. Inspects, maintains and supervises cleaning of storeroom area in accordance with OSHA safety and fire regulations. Maintains contact with vendors to obtain needed stock and to keep updated on new supplies, materials and equipment. Maintains accurate time records for shop personnel and ensures all timekeeping is completed, reviewed, and submitted within established deadlines. Verifies timekeeping and work records for completeness and accuracy before submission or processing. Maintains and disposes of records in accordance with SCDOT policies. Operates shop software for all phases. Including, but not limited to, shop tickets, work orders, preventative maintenance, and posting of shop parts to tickets. Answers inquiries about stock; helps resolve discrepancies in orders shipped and returned. Assists with emergency and inclement weather operations. This may include being available for extended working hours, including 12-hour shifts. Performs other related duties as assigned.

Examples of duties

A high school diploma and six (6) months of work experience directly related to the area of employment; or an approved acceptable equivalence.

The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Supplemental information

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.