Job Description

Posting number: L1317

Department: Legislative Affairs

Job classification: Supply Officer

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Customer Service

Summary

The nonpartisan Legislative Affairs Agency provides objective, accurate, and timely services and products to the Alaska Legislature and Alaskans to support and inform policy making, facilitate public access to the legislative process, and preserve the legislative institution.

Working in seamless partnership across sections, staff approach their tasks with professionalism, grace, and courtesy in supporting the challenging and vital work of the legislative branch.

If you enjoy a multi-functional position, have exceptional oral communication and customer services skills, this may be the position for you!

The Legislative Affairs Agency, Supply Section, is recruiting for a Supply Officer. The position is a full-time position starting soon. The Supply Officer is required to be politically neutral. The Supply Officer position will work 40 hours per week, however, additional work beyond 40 hours per week is needed at various times of the year for this position's duties.

JOB SUMMARY

The Supply Officer assist the Agency Property Officer with the control and disposal of non-IT legislative fixed assets,

conducts property inventories and maintains records. The Supply Officer makes purchases and coordinates with vendors

and assist with legislative office relocations for the supply office. The Supply Officer supervises the activities and

employees in the Capitol supply room under general supervision of the Procurement Officer.

Examples of Duties

• Assist the Agency Property Officer with all non-IT state property control and disposal for the legislature and related offices, conducts annual property inventory, and maintains inventory records.
• Answers request and prepares reports about supplies from legislators and legislative staff.
• Issues and delivers office supplies to legislators and legislative staff.
• Supervises supply room activities and employees, oversees employee workload and production provides training and sets priorities.
• Performs basic maintenance and repairs on copiers and other office equipment.
• Assist with duties and supervision of Capitol mailroom/warehouse staff when staff is on leave or absent.
• Assist the mailroom/warehouse staff with the maintenance of all legislative vehicles and maintains document files on all vehicles and a maintenance log.
• Assist the Warehouse Specialist with preparation and submits all appropriate documents to Risk Management on all legislative vehicles when accidents occur.
• Makes purchases, assist with arrangement of deliveries, and contacts vendors.
• Supervise and assist with the planning for the relocation of legislator offices, supplies, equipment, and files in the Capitol Complex and storage areas.
• Supervises the relocation of files, equipment, and other office contents when moving district office space locations, and twice annually between the Capitol and district office locations for legislative session.
• Conducts interviews with the Procurement Officer for all supply room staff new hires.
• May perform other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of the legislative property inventory system and agency procurement procedures.
• Extensive knowledge of general office equipment and office supplies.
• Basic knowledge of the Alaska Legislature, state government and legislative procedures.
• Considerable knowledge of correct business practices for large-scale organizations regarding property control and purchasing.
• Working knowledge of the use of computer systems and software in a business environment.
• Ability to supervise others; plan, organize and direct work; and evaluate results and alternative strategies.
• Ability to lift, stack and carry supplies, furniture and equipment up to 80 lbs. as necessary.
• Ability to write and speak clearly, concisely and in a well-organized manner and the ability to communicate and perform effectively and diplomatically with personal contacts.
• Ability to quickly and accurately analyze complicated information.
• Ability to act professionally, objectively and impartially in dealing with legislators and public.
• Ability to work independently and handle a variety of projects at the same time. Ability to maintain confidentiality.

Why work for the Legislative Affairs Agency?

Working here is a chance to be a part of Alaska history. LAA employees provide essential nonpartisan support to the Legislature where vital policy and laws are created. The Agency is made up of eleven sections led by a management team with 200 years of combined legislative experience and institutional knowledge who, along with our staff, share an unwavering commitment to serving Alaskans. We work in a dynamic environment and teamwork is not just a buzzword, but fundamental to everything we do.

We value:

Accountability. We are committed to responsible use of human, financial, and environmental resources.

Respect. We provide services without discrimination or judgment.

Integrity. We are honest and ethical in our work.

The Alaska Legislature values the unique contributions that candidates with diverse experiences, knowledge and backgrounds can bring to our work. We are an equal opportunity employer committed to embedding diversity, equity, inclusion, and accessibility at our workplace.

Comprehensive Benefit Package

The Alaska Legislature offers health benefits including a range of coverage choices for medical, dental, and vision; a health flexible spending account; as well as other health services such as Teladoc, Hinge Health, and Surgery Plus. In addition, there are a variety of supplemental elections: life insurance, additional accidental death and dismemberment, critical illness, and both short- and long-term disability.

Health and Wellness

Employees have access to a 24/7 Wellness Center, which is a small fee-based workout facility ($50 annually) with two treadmills, two ellipticals, one recumbent bike, strength training equipment, free weights, two showers, one steam room, lockers, and towel service.

For mental health wellness, the State of Alaska offers free, confidential help through the Employee Assistance Program (EAP).

Financial Well-Being

The State offers savings and investment plans, paid leave, insurance options, and more to help employees meet their financial goals.

This includes:

• Public Employee Retirement System (PERS), with either a Defined Benefit or Defined Contribution based on original State of Alaska hire date.
• Deferred Compensation plan with options for before or after payroll taxes.
• Supplemental Benefits System Annuity (SBS) in lieu of Social Security.
• Workers Compensation Insurance.
• Voluntary Savings Plan (Defined Benefit participants only)

Professional Development

Professional development that empowers employees to do the work they love and reach their career goals is encouraged and expected.

Work/Life Balance

Work/life balance is supported through:

• The potential for flexible work schedules during interim when the legislature is not in session.
• Agency staff may accrue as compensatory time up to 150 hours of hours worked over the standard work week. There is no cash value to compensatory time.
• The State offers paid leave starting at 6:04 (hh:mm) a pay period or 21 days a year. If you have previous time working for the State of Alaska in a leave eligible position, the time will be calculated into your accrual rate.
• 12 paid State holidays each year.
• The Legislative Affairs Agency is a family-friendly employer.
• The Alaska State Legislature has an onsite daycare with priority given to legislative employees’ children.
• An assigned parking space may be available upon request.

Examples of duties

Bachelor’s degree or at least one year of relevant work experience practice.

Valid Alaska driver’s license with clean driving record.

Qualifications

Applicants must apply on Workplace Alaska before this recruitment's scheduled closure date.

Only selected applicants will be interviewed.

The applicant pool acquired during this recruitment may be used for future vacancies.

Special Note:

This is a fully exempt job class under AS 39.25.110(3). Positions in the Legislative Affairs Agency are required to be politically neutral.

Supplemental information

Legislative Affairs Agency

907-465-3854

personnelgroup@akleg.gov