Job Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision International Nepal’s one-year Traineeship Program, running from January to December, provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal’s work while gaining valuable skills and experience for their future careers.

The incumbent is expected to gain a command over WVI Nepal procurement policies and fundamentals of procurement, supply and administration. The incumbent will also have opportunity to understand daily applicability in WVI Nepal’s administration and programs through on-the-job-training. The incumbent will also support procurement functions to carry out daily procurement business within the unit and oversee documentation of sourcing files as per audit standards.

MAJOR RESPONSIBILITIES

Managing Purchasing Requisition, Executing and Solicitation of Sourcing Methods and Payment/Invoicing

• Support in procurement of items as per assigned category which might include direct procurement of office supplies, stationaries, utilities etc.
• Take lead in payment process to suppliers based on procurement undertaken.
• Assist in market assessment and direct purchases.
• Support in pre-bidding process, collecting bid, maintaining register etc.
• Maintain procurement records and ensure compliance with organizational procurement procedures.
• Handle low value / low risk sourcing events in guidance of Sr. Buyers.

Manage Office Supplies & inventory management

• Assist in maintaining the register for office supplies and other inventories, as required
• Support warehouse and store operations, including receiving, issuing, and verifying inventory items.
• Support asset registration, allocation and tracking

Data filing and management

• Assist to record, establish and maintain hard copy key documents and upload soft copies in automated system as per audit standards.
• Update and review data and vendor information in automation system periodically.
• Support in pre-qualification of vendors and update the prequalified status in automation system.

Administration, Fleet & Logistics

• Support in organizing internal meetings, draft meeting minutes.
• Provide support to administration unit as required.
• Assist in fleet and logistics operations, including vehicle request processing, trip documentation, fuel monitoring, maintenance tracking, and insurance monitoring

Other Responsibilities

• Demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships
• Support in assignments/projects/functions assigned by the supervisor

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education, training, license, registration and certification

• Bachelor’s Degree in Management or other relevant fields

Preferred Knowledge and Qualifications

• Competent in using Microsoft Office including Word, Excel, PowerPoint
• Basic computer knowledge and handling skills
• Good communication skills (both written and spoken)
• Good interpersonal skills

Fresh graduates are encouraged to apply.

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

Applicant Types Accepted: