Job Description

TITLE: Supply Chain Officer
TEAM/PROGRAMME: HUMANITARIAN RESPONSE LOCATION: Borno.
GRADE: 4 CONTRACT LENGTH 1 year

CHILD SAFEGUARDING
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Supply Chain Officer in Save the Children International will be accountable for the supply chain operations in the sub-office

Specifically, the Supply Chain Officer will be responsible for ensuring timely, cost-effective procurement and delivery of goods and services, warehousing and stock management and fleet management in compliance with Save the Children International Country Manual and donor procurement policies and guidelines.
SCOPE OF ROLE:

Reports to: Supply Chain Coordinator

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:
Procurement:

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form etc.).

• Check the availability and prices of requested items in the local market; liaise with country office if procurement is to be conducted there.

• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects.

• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed.

• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.

• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.

• Updates and Manages the Procurement tracker at the field level.

• Updates and manages the contract tracker at the field level.
Suggested Safeguarding Responsibility:

• Ensure that all procurement, logistics, and supply chain activities are conducted in compliance with Save the Children's Safeguarding policies, promptly report any safeguarding concerns, and promote safe practices among suppliers, contractors, and service providers to prevent harm, exploitation, abuse, or neglect of children and vulnerable individuals.

Communication and Security:

• Ensure adherence to communication protocol at field level.

• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use.

• Report all security incidents in writing in a timely manner through the appropriate field office channel

• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
Coordination:

• Maintain and regularly update current contact database of other INGO organizations, donors and embassies.

• Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Administration & Reports:

• Maintain all Procurement files in an organized, accurate and up to date manner.

• Produce weekly procurement tracker and send to field team and country office.

• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.

• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.

• Carry out any other tasks required by the line manager
BEHAVIOURS (Values in Practice)
Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.
Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.
Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.
Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• A minimum of three years post NYSC relevant experience in supply, procurement, contracting, and/or other directly related technical fields is required.

• A first level university degree (Bachelor's) in a relevant technical field (as identified above)

• Basic people management skills
EXPERIENCE AND SKILLS
Essential

 Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.

 Proven and significant experience in international procurement and contract management, including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.

 Field level experience in logistics for INGOs in international development and emergency programmes

 Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement

 Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

 Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.

 Commitment to Save the Children values.

 Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

 Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.

 A high level of computer literacy (word, excel, ppt etc)
Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
No individual is expected to pay any amount or offer any form of favor to secure a position or contract with SCI. Any such act is strictly prohibited and should be avoided