Job Description

The Supply Chain Senior Manager will play a pivotal role in managing procurement and vendor management processes to ensure the seamless flow of materials, equipment, and services necessary for successful project execution optimizing the supply chain, fostering vendor relationships, and enhancing overall project efficiency.

Key Responsibilities:

PURCHASE PLAN

• Collation and coordination with the end-users regarding the schedule of requirements and identifying the needed items.
• Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions/alternatives.
• Follow up with the end-users if expected PRs based on the
  Purchase Plans have not yet been submitted
• Responsible for updating if there are movements
  and revisions on the purchase plan.

VENDOR MANAGEMENT

• Oversee the overall vendor management process (accreditation, long-list, performance evaluation, and vendor database maintenance)
• Able to assess suppliers based on product presentations and site visits Able to align the different needs of the groups involved
• Evaluate vendors for the purpose of determining their capability based on their performance to serve the requirements
  Oversee the overall sourcing process

PR/PO PROCESSING

• Review the Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed period based on SLA
• Examine and prioritize urgent PRs through proper management of workload to serve the immediate needs of the company
• Prepare RFQ and send it to accredited suppliers who are capable of providing the items required
• Prepare technical tabulation/canvass sheet/canvass report to easily evaluate proposals and quotations.
• Coordinate and secure approval from the end-users
• Negotiate with vendors the price, warranties, payments, delivery terms, etc. with proper technical and commercial evaluation, providing the company with cost savings
• Communicate through constant interaction with both end-users and suppliers for efficient transactions and follow the SLA and/or Purchase Plan Schedule
• Evaluate PRs and provide alternatives to end-users to provide the company with the best value and quality items
• Provide resolutions to the issues and urgent matters before escalating to the team head
• Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements.
• Research on past trends and/or pricing for the specific item/service being handled
• Process the assigned Purchase Orders (POs) within the prescribed time based on the Service Level Agreement (SLA)

DELIVERY MONITORING

• Properly endorse the awarded POs and supplier details to SCM Logistics
• Ensure delivery of suppliers following SLA and/or purchase plan by coordinating with SCM Logistics
• Set the agreed timeline for the services
• Provide assistance and aid in the resolution of logistics
  related issues and urgent matters
• Awareness of the capacity of the supplier to deliver the items prior to awarding
• Able to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA

PAYMENT MONITORING

• Ensure on-time payment of suppliers by coordinating with SCM Payments
• Validate clarification on items and payment terms before payment to ensure proper flow of money
  Assist in the collection of required documents for on
  time payment processing
• Liaise between SCM Payments (if applicable to the team), end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirements
• Provide assistance and aid in the resolution of payment-related issues and urgent matters

SUPPLIER BASE

• To increase suppliers in each category being handled
• Source suppliers (abroad or local) that can provide a balance of good quality and affordable products
• Secure accreditation requirements from new vendors
  and endorse the same to the accreditation committee
• Evaluate vendors to determine their capability based on their performance to serve the requirements

ADMINISTRATIVE

• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keeping files and records (e.g. Requests for Proposal, Purchase Orders, Vendor Files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory
  guidelines
• Prepare reports such as cost analysis, item status and monitoring, and other relevant to SCM initiatives for presentation to management
• Ensure that purchasing processes are done legally and ethically

CONSOLIDATION / STANDARDIZATION

• Identify similar services for consolidation from the different projects leading to faster processing and lower rates

STRATEGIC PLANNING

• Understanding the nature of the business/project
• Strategic Planning and Assessment of the PR PO Process

ORGANIZATIONAL LEADERSHIP

• Develop, streamline, and manage the purchasing policies, procedures, standards, and strategies to ensure process transparency, fairness, impartiality, and confidentiality
• Ensure team projects and deliverables are completed on time
• Assist with users' inquiries, complaints, and requests regarding purchasing activities
• Plan, organize, direct, manage, and evaluate the purchasing activities of the team being handled
• Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled
• Supports and explains reasoning for decisions when appropriate
• Sets clear work unit policies and procedures
• Manages workflow and adjusts when necessary
• Perform and/or direct day-to-day administrative tasks
• Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities

PERSONNEL MANAGEMENT

• Coach and mentor employees and ensure that they achieve their KPAs, KPIs, and development plans
• Ensure that the team observes the HR policies in their daily activities
• Provides regular performance feedback, develops
  subordinates skills, and encourages growth