Job Description

Posting number: 101118-261105

Department: Health & Human Services

Job classification: Supply Chain Manager

Posting type: Open & Promotional

Categories: Health Services

Summary

Under general supervision, the Supply Chain Manager will directly report to the HHS CFO and is responsible for leading, implementing, measuring, and directing a clinically integrated supply chain across multiple Healthcare service lines within HHS. This position will provide leadership in expense management for all HHS facilities. The Manager will be charged with building strategic alliances with senior leaders and staff as it relates to successfully performing the services required. This individual must demonstrate the ability to lead change positively, setting the tone of the department as a service organization, and continuously seek to understand, meet, and exceed customer needs. This job class is treated as FLSA Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Examples of duties

1. Management

• Supports the organization to develop and enhance logistical strategies and business plans for the health system. Oversees day-to-day operations of Purchasing, Materials Distribution, Inventory Management, Fixed Asset tagging and document archives, as well as mail and courier services for the health system.
• Utilizes data from multiple internal and external sources to analyze departmental volume indicators and statistics, including payroll and related workload volumes to achieve financial goals and accomplish strategic initiatives.
• Responsible for preparation of annual Supply Chain Department operating budget, collaborates with leadership to maintain facility’s 5-year equipment plan and annual capital budgets.
• Manages and directs system-wide purchasing, receiving, storage, distribution, and inventory control of supplies. Uses appropriate business and analytical judgment to develop and implement viable strategies to acquire and sustain operations. Monitors supplier backorders and expedites their delivery, making alternate arrangements when necessary.
• Serves as liaison between GPO, GSA and Co-op vendors, and department managers. Execute special projects for organization as needed. Establishes or adjusts supply needs and ordering mechanisms in a manner that meets their operating requirements balanced against the judicious use of all HHS resources.
• Develops and manages customer service programs to enhance quality control and conduct follow-up to ensure the effectiveness of Supply Chain operations. Makes appropriate process changes to improve department operations and achieve savings. Prepares reports, monitors and reconciles expenditures of funds.
• Monitors and coordinates ongoing audits of purchase orders and issue reports to validate proper account codes, cost centers and processes are followed.
• Responsible for developing and ensuring compliance with internal policies regarding the processing of purchase orders, customer accounts and inventory management usage records.
• Works in cooperation with Value Analysis Teams (VAT). Serves on the Value Analysis Executive Steering Committee and collaborates with department leaders to implement product standardization efforts.
• Maximizes participation in GPO, GSA and Co-op preferred pricing programs. Prepares Requests for Proposal, bid summaries and vendor performance analysis to aide in contract decision-making.
• Assures compliance with applicable supply chain standards, statutes, regulations and laws.
• Collaboratively works with Finance leadership to resolve budgetary or invoice problems such that suppliers are paid appropriately and timely for goods correctly delivered or work correctly performed, in accordance with the underlying purchase orders, contracts, agreements and other controlling documents.
• Responsible for training of new hires regarding Supply Chain processes. Provides training for new HHS managers on proper Supply Chain policies and procedures. Serves as a change agent: oversees on-going training and development of staff to improve processes and keep up with best business practices.
• Updates department SOPs and internal controls to better manage the supply chain process.
• Ensure proficiency in inventory management system and associated automation technologies within direct reports.
• Prepares annual evaluations, seeks administrative feedback as appropriate, interviews for and selects candidates to fill open positions, initiates disciplinary processes when required.
• Follows Healthcare regulatory requirements and accreditation guidelines, to support safety and security procedures.

1. Analytics and Change Management

• Performs financial spend analysis, supply chain operations analysis, conducts research, collects and analyzes data. Advises next steps or changes based on interpreted results. Plays an active role in problem-solving and process improvement while adhering to scope and budget.

1. Miscellaneous

• Utilizes GPO, GSA and Co-op for savings opportunities.
• Performs analysis of supply chain operational activities and data to identify operational improvements.
• Monitors committed product quantities at distributors to ensure stock levels correspond to organizational usage and minimizes expiration of goods.
• Assists with life-cycle management of supplies and capital needs with department leaders and Finance.
• Participates in assessment, design, and implementation activities, which may involve attending customer or committee meetings.
• Uses knowledge of supply chain, finance, healthcare, or consulting operations background to achieve organizational savings and efficiencies.
• Assist in proposal development and support as requested.
• Grow healthcare supply chain subject matter knowledge.

1. Performs other job-related duties as assigned to maintain and enhance departmental operations.

Knowledge, Skills, Abilities, and Other Characteristics:

• Knowledge of the history, culture, laws, rules, customs and traditions of the Salt River Pima-Maricopa Indian Community.
• Knowledge of the purpose, current issues, projects, organization, policies, and employee responsibilities of the division to which assigned.
• Knowledge of inventory/stock procedures, including equipment/supply orders, par levels, returns and recall products.
• Knowledge of inventory management systems, financials and their applications in a Supply Chain environment.
• Knowledge of applicable supply chain standards, statutes, regulations and laws (AAAHC)
• Skilled in Excel along with other Microsoft Office platforms.
• Skilled in computer input and operation for facility inventory management oversight function.
• Skill in excellent customer service and behaviors toward internal and external customers and co-workers.
• Ability to build client and peer relationships and promote a healthy team environment.
• Ability to train others successfully

Qualifications

Education & Experience: A bachelor;s degree in supply chain, business administration, or closely related discipline.

• Six (6) years’ of experience in healthcare and/or related industry experience with procurement/supply chain/materials management
• Two (2) years’ of experience with Group Purchasing Organization, GSA and Co-op contracting.
• Two (2) years’ of supervisory experience in a healthcare facility.

Equivalency: Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filing the position.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Supplemental information

• Employment is contingent upon successful completion of an extensive background check and drug screening. Employees in, and applicants applying for, jobs providing direct services to children are subject to the “Community Code of Ordinances”, Chapter 11, “Minors”, Article X. “Investigation of Persons Working With Children”.
• New hires in non-clinical roles with the CPR/BLS requirement must provide valid certification prior to first day of employment or complete course within 60 days of hire.
• Ensures all patient information is kept confidential and complies with Health Insurance Portability and Accountability Act (HIPAA) regulations and SRPMIC HHS policies and procedures.
• Occupational Health Requirements: Certain positions have specific health and safety requirements based on the essential functions of the role. These requirements may include respirator (mask) fit testing, immunizations, and other occupational health screenings. Candidates selected for these positions must successfully complete all applicable requirements prior to hire as a condition of employment.

Prior to hiring as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

4) Email to hrrecruitment@srpmic-nsn.gov

Documentation must be received by position closing date.

IHS/BIA Form-4432 is not accepted.