Job Description

General information

Vacancy Reference number

005391

About us

At Aer Lingus, we believe in going above and beyond to connect people, places and possibilities. Whether working at the airport, in our offices or at home - every employee has a role to play in making Aer Lingus the heart of travel to, through and beyond Ireland for generations to come.
How do we do this? We Put Safety First. There's nothing more important. We Are Customer Focused. We champion the customer and go above and beyond to get things just right for them. We're Stronger Together. With a ‘how can I help?' attitude, we communicate and collaborate to achieve shared success. We Own It. We do what we say we're going to do and always follow through. We Look Forward. We build the future by embracing change today.

What we offer

As well as offering you a competitive salary, career advancement opportunities and staff travel benefits (with Aer Lingus and many other international airlines), you will also have the opportunity to work in a dynamic and collaborative environment and to join a team of amazing professionals who are passionate about the aviation industry. To learn more about the exciting benefits and opportunities that await you at Aer Lingus please visit our website.
At Aer Lingus, we embrace diversity and believe in providing equal opportunities to all qualified individuals. We are dedicated to cultivating an inclusive and respectful work environment that values employees' unique backgrounds, experiences, and perspectives. We do not discriminate based on race, gender, sexual orientation, age, disability, or any other protected status. As an equal opportunity employer, we encourage applications from all candidates who share our passion for aviation. If you have any questions or require any accommodations to support you in your application, please contact us at recruit@aerlingus.com.

Vacancy details

Role title

Supply Chain Invoicing and Cost Control Specialist

Your role

As a Supply Chain Invoicing and Cost Control Specialist in the Maintenance &Engineering Department, you will be responsible for supply chain Invoicing & cost control, therefore ensuring financial accuracy, transparency, and compliance across all Supply Chain activities. Our Maintenance & Engineering Department helps us to drive Aer Lingus’ ambition by ensuring the safe, reliable, and efficient operation of our aircraft.

Your responsibilities as a Supply Chain Invoicing and Cost Control Specialist will include:

• Invoicing Accuracy & Order Management.
• Approve and/or create related or linked service orders (e.g., Repair Orders or Exchange Orders) when additional charges are justified, particularly where system constraints allow only one order line per document.
• Monitor and correct mismatches between orders and invoices, preventing cost leakage and delays.
• Review receiving discrepancies and work closely with Inventory, Logistics, and AOG teams to resolve them promptly.
  Liaise with MI Team and Chase invoices from suppliers where no order reference has been applied, ensuring proper linkage between PO/RO and the invoice.
• Support efforts to remove suppliers from credit hold by providing accurate financial updates and ensuring overdue items are unblocked through resolution of invoice disputes.
  Liaise with supply chain teams to drive Update of shared folders and dashboards used by MI/AP to ensure they have full visibility of all actions completed by the Supply Chain team.
• Support weekly MI/AP invoice status sessions with accurate updates, reconciliations, and commentary on outstanding queries.
• Take ownership of the SAP interface for Supply Chain related invoices: review, validate, and approve invoices for escalation to senior management.
• Drive improvements in invoice processing workflows and support automation initiatives (e.g., RPA opportunities).
• Support Supplier Management and Inventory teams, plus Airinmar, in validating cost structures for repair agreements, exchange fees, freight charges, and warranty considerations.
• Maintain strong cost governance by tracking spend against budget, monitoring cost trends, and escalating deviations promptly.
• Support the development, optimisation, and standardisation of processes that strengthen financial accuracy and supply chain performance.

Your qualifications and key criteria

We are looking for an individual with experience / qualifications in the following areas:

• Minimum of 3 years of experience in logistics, supply chain, material planning or project coordination.
• Degree in Finance, or Business, Supply Chain Management, Accounting, or a related field.
• Strong understanding of invoice management, purchase to pay processes, and cost control principles.
• Proficiency in SAP or AMOS, or other ERP systems used for orders, receiving and invoicing workflows (critical due to SAP interface ownership and AP handover requirements).
• Solid working knowledge of financial documentation (PO/RO/Service Orders, SOA reconciliation, supplier billing formats).
• Professional certification in Supply Chain, Procurement, or Finance (e.g., APICS, CIPS, IAAP, or similar).
• Training or exposure to automation/RPA tools supporting invoice processing or cost control workflows.
• Knowledge of aviation materials, MRO cost structures, and repair/exchange billing conventions.
• Fluent written and spoken English.
• Eligible to live and work in the EU.
• Holder of a current unrestricted worldwide passport.
• Able to pass a strict airport security vetting procedure which includes a 5-year background check* or be in possession of a current airside pass for the airport this position is based in Dublin.

Closing Date: 22nd of May 2026
At Aer Lingus, we embrace diversity and believe in providing equal opportunities to all qualified individuals. We are dedicated to cultivating an inclusive and respectful work environment that values employees' unique backgrounds, experiences, and perspectives. We do not discriminate based on race, gender, sexual orientation, age, disability, or any other protected status. If you have any questions or require any accommodations to support you in your application, please contact us at recruit@aerlingus.com.

Division / Department

Technical - Engineering

Contract type

employee recruitment - permanent

Job location

Job location

Republic of Ireland, Dublin, Dublin