Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Supply Chain Officer -Logistics in Afghanistan and the direct supervision of the senior Logistics Associate, the incumbent will be responsible and accountable for assisting the Asset management activities for IOM Mission in Kabul, Afghanistan measured by the below objectives:

• Maintain accurate asset records in WAVE/FlexiPro
• Conduct physical inventories.
• compliance with IOM policies and procedures
• Safeguard organizational assets

1. Support the management of office property, plant, equipment and other organisational assets in accordance with IOM policies, procedures and established asset management standards.
2. Maintain an accurate and up-to-date asset register and ensure that all assets are properly identified, tagged, recorded and assigned to the responsible custodian and/or location.
3. Coordinate the receipt, inspection, recording and allocation of newly acquired assets, verifying that assets received correspond with approved purchase orders, specifications and delivery documentation.
4. Coordinate the transfer, relocation and reassignment of assets between staff members, units and offices, verifying that all movements are properly authorised, documented and reflected in the asset management system.
5. Conduct periodic physical verification and inventory counts of assets, reconcile physical assets with system records and investigate and follow up on discrepancies, missing assets and other irregularities.
6. Monitor the condition, utilisation and operational status of assets and coordinate with relevant units and service providers for maintenance, repair, replacement and warranty services as required.
7. Monitor asset-related insurance coverage, warranties and service agreements and coordinate the timely renewal, reporting of losses or damages and follow-up of insurance claims and other contractual obligations.
8. Coordinate the reporting and documentation of lost, stolen, damaged or destroyed assets and ensure that appropriate administrative, investigation and follow-up actions are undertaken in accordance with IOM procedures.
9. Support the identification and processing of obsolete, surplus, damaged or uneconomical assets for disposal, including preparation of relevant documentation and coordination of authorised disposal activities.
10. Coordinate with Finance and relevant units to reconcile asset records with financial records and ensure that acquisitions, transfers, disposals and other asset transactions are accurately recorded and supported by appropriate documentation.
11. Maintain complete physical and electronic asset records and retrieve, analyse and report asset information, including asset holdings, movements, condition, utilisation, losses, maintenance and disposal status.
12. Provide briefing, technical guidance and training to staff, asset custodians and junior SCM personnel on asset management procedures, safeguarding and accountability of organisational property, inventory control and reporting requirements.
13. Perform other relevant asset management and supply chain duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
• High School diploma with five years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
• Experience working in an international organisation an advantage.

Skills

• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Excellent communication and negotiation skills; and,

Ability to establish realistic resource requirements to meet IOM needs

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position,

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies