Job Description

Position Summary: Supports vendor setup, contract files management, ERP price maintenance, and procurement activities through administrative and entry-level analytical tasks. Maintains supplier and pricing data integrity, assists with price updates, reporting, and documentation, and provides foundational support to Buyers, Analysts and Category Managers in procurement and supply chain operations.

Responsibilities:

• New supplier/vendor setup process owner.
• Contracts’ filing and maintenance in Content Manager.
• Maintain organized electronic files, including current supplier pricing, terms, and other related procurement documentation.
• Provide administrative support as needed to the Supply Chain and Procurement teams.
• Perform regular purchase order price checks against currently approved pricing in ERP.
• Support invoice-to-PO price verification and flag discrepancies for resolution.
• Enter and update pricing records in the ERP system under supervision and always after managers’ approvals.
• Maintain pricing trackers for supplier quotes, price changes, and expirations.
• Assist with basic pricing comparisons and historical price analysis.
• Support preparation of standard pricing and spend reports using Excel.
• Own the validation and accuracy of supplier pricing, pricing files and purchasing data across ERP systems, to ensure data integrity.
• Work in close collaboration with Plant Buyers, Procurement Buyers, Supply Chain Analysts, Finance, and Accounting.
• Follow established procurement and pricing procedures to protect data integrity and confidentiality.
• Support continuous improvement initiatives and perform other related duties as assigned.
• Other duties as needed

Qualifications:

• High School Diploma or GED required.
• 1–3 years of administrative, accounting, supply chain, or data support experience.
• Proficient in Microsoft Excel, Word, Outlook.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Basic understanding of forecasting models/methods and budgeting principles.
• Comfortable working in cross-functional environments with evolving priorities.
• Problems solving capabilities.
• Strong, effective interpersonal skills.
• Effective communication skills: written and oral.
• Analytical thinker.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Preferred Qualifications:

• Associate or bachelor’s degree from an accredited institution in Supply Chain, Finance, Engineering, Business Analytics, or a related field. (5+ years of relevant experience may substitute the degree requirement.)
• Basic Knowledge of Power BI.
• Familiarity with ERP systems (e.g., Dynamics 365, AS-400, SAP) and pricing modules.

Polyglass is an ISO 9001:2015 Certified, leading manufacturer of modified bitumen roofing and waterproofing membranes and roof coatings for low- and steep- slope applications. Committed to adding value through innovation, Polyglass utilizes the most technologically advanced manufacturing process in the industry. With five state-of-the-art manufacturing facilities in the United States, Polyglass can quickly respond to the needs of its customers and produce quality roofing and waterproofing products that are sustainable, reliable and durable. Our commitment is demonstrated daily by the people that work for Polyglass where the customers’ needs always come first.