Job Description

Function:

The role of the Supply Analyst is to ensure effective supply planning of fuel to aviation sites, as well as the efficient planning and availability of new drums, with the objective of maintaining zero stockouts across all aviation sites.

Key Responsibilities:

Supply Planning & Coordination

• Monitor daily Stock on Hand (SOH) submitted by all aviation sites
• Extract and analyze sales data through Mass Balance in Navision
• Develop daily replenishment plans based on SOH and consumption trends
• Plan and allocate Transtainer (TT) movements across all locations
• Raise and manage Transfer Orders (TOs) for fuel movements

Supply Execution & Monitoring

• Coordinate with terminals, transporters, and shipping agencies to ensure timely execution of supply plans
• Track Tanktainer deliveries from loading to discharge points and return cycle
• Ensure all deliveries are accurately receipted in TOS
• Proactively address potential delays or disruptions to avoid stockouts

Reporting & Data Management

• Maintain and update the Jet A1 Tanktainer Movement Report on a daily basis
• Track Tanktainer movements end-to-end, ensuring visibility of current locations
• Prepare and manage the Aviation Stock Progression Report using daily sales data
• Ensure accuracy and timeliness of all supply-related reports

Inventory & Procurement Support

Jet A1 Lined Drums

• Coordinate with the Aviation Commercial Manager to obtain demand forecasts
• Raise purchase orders based on forecast requirements
• Liaise with suppliers (local and overseas) to ensure timely supply

Avgas Drums Import

• Support import planning based on requirements provided by the Aviation Commercial Manager
• Raise Purchase Orders (POs) for imports
• Coordinate with the Customs Team to facilitate clearance and delivery

Key Performance Indicators (KPIs)

• Zero stockouts across all aviation sites
• Timely and accurate supply planning and execution
• Accuracy of reporting (TT movement and stock progression)
• On-time delivery and turnaround of Tanktainers
• Effective coordination with internal and external stakeholders

HSEQ Employee Responsibility Statement

All employees are responsible for in the first instance for their own safety and to prevent Incidents. It is vital that there is a high regard by all employees on hazard identification and control before the hazard becomes an incident. It is therefore a requirement for all employees, regardless of position in the company to report all injuries and hazards to immediate supervising staff. All employees must know and uphold the Puma Energy International (PEI) Safety Policy and the PE PNG HSEQ Policies.

1.2.2.4 ALL EMPLOYEES

As part of each employee’s legal and moral responsibility to PE PNG, employees are to support management by:

• Cooperating with the Company to enable compliance with any duty imposed upon them by law.
• Using properly and effectively equipment designed to safeguard his / her well being
• Being aware of factors or situations that may impact upon the quality of the product and service and the environment.
• Following implicitly the Company’s Health, Safety & Environment Policy / Procedures / Work Instructions as communicated in writing or as instructions received orally
• Comply with the Company’s procedures and the relevant legislation regarding the Injury Management process.
• To formally report to their Manager any concern or incident / injury / non-conformance in any aspect of their work and complete the PE PNG Incident / Non Conformance Report form.
• To formally report to their Manager or supervisor any hazard, practice or condition that will affect safety or production or the community.
• All forms are completed as outlined in the procedures
• Any discrepancies of goods / services received are to be addressed through the Non-Conformance procedures
• All products are to be verified at appropriate stages as outlined in procedures and a record maintained.

Requirements:

Experience:

• Degree in Business or related field
• Strong analytical and communication skills

Skills & Competencies:

• Supply planning and inventory management
• Proficiency in ERP systems (e.g. Navision) and Microsoft Excel
• Strong analytical and problem-solving skills
• Effective communication and stakeholder coordination
• Good planning, organization, and time management
• High attention to detail and accuracy
• Proactive, accountable, and able to work under pressure