Job Description

Overview

Post Title:

Supplies Manager

Post Status:

Permanent Contract

Department

Supplies Department

Location:

Beaumont Hospital, Dublin 9

Reports to:

To the Head of Procurement and / or the Deputy Head of Procurement

Salary:

Appointment will be made on Grade VII salary scale in line with Government pay policy.

€61,219 to €79,583 LSI

Hours of work:

Full Time 35 hours per week

Closing Date:

12 noon on 12/10/2026

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

INTRODUCTION

The Procurement and Supplies Department of Beaumont Hospital is responsible for sourcingproducts, and professional services while ensuring the Hospital’s compliance with national andEuropean purchasing regulations. The Supplies Office of the Department places orders for a broadrange of medical and surgical equipment and consumables, while the Procurement Office awardscontracts for a range of medical and non-medical supply and service requirements and for highvalue capital projects. The role in question concerns the management of the Supplies Office and the management, supervision and direction of the Hospital’s dedicated team of Buyers.

Responsibilities

GENERAL

 The management of the puchasing activites at Beaumont Hospital (to include overseeing thesuccessful purchasing of all supplies, ensuring compliance and the attainment of value formoney);

 Managing and developing the staff of the Buying team to include supervision, recruitment,training and coaching, as required;

 Ensuring a high level of communication within the Department, promoting good industrialrelations in employment practices and maintaining staff discipline;

 Liasing with suppliers to ensure that Beaumont Hospital’s requirements are prioritised in anational context; Montoring and approving high-value purchases.

 Collecting, collating, interpreting and presenting data and information regarding the SuppliesOffice’s activities.

COMPLIANCE AND CONTRACT MANAGEMENT

 Ensuring that Hospital Buyers adhere to contracts implemented by the Procurement Officewhen placing orders;

 Encouraging and directing Hospital Buyers to adopt a greater level of responsibility for contractmanagement activities (to include price amendments, contract extensions, quality monitoringand supplier performance monitoring);

 Ensuring that Hospital Buyers pro-actively eliminate instances of non-compliant and ad-hocpurchasing through the correct enforcement of the Hospital’s New Product Request Policy; Ensuring that sufficient safeguards and controls are in place to drive compliance and preventad-hoc, unauthorised purchases;

 Directing Hospital Buyers to contribute towards the identification of opportunities forcompliance and risk mitigation at all points of the supply chain;

 Assisting with the conduct of public tendering competitions, to include the evaluation ofcompeting tender submissions and the implementation of suitably-rigorous contracts;

 Monitoring and eliminating instances of non-catalogue ordering throughout the Hospital;

 Maintaining the Hospital’s catalogue in such a manner that it accuractely reflects all contractualarrangements in place;

 Liaising with supplier representatives, as necessary, and all external stakeholders.

PROCURE-TO-PAY IMPROVEMENTS

 Developing and improving the Hospital’s use of electronic purchasing techniques (i.e., impreststock systems, the scanning of goods, the utilisation of consignment stock systems, etc.);

 Entirely eliminating any residual reliance upon paper-based requisitioning or order processing;

STAFF MANAGEMENT

 Ensuring that staff attendance is managed in such a way that continuous cover is providedacross the Hospital’s team of Buyers;

 Managing annual leave requests and both scheduled and unscheduled absences to ensurecontinuous cover across the Hospital’s team of Buyers;

 Identifying opportunities for training and arranging for knowledge-sharing between staffmembers.

Qualifications

REQUIRED SKILLS AND EXPERIENCE

 The successful candidate will possess demonstrable experience of purchasing activities in ahealthcare context and will have first-hand knowledge of all aspects of purchasing in an acutehospital.

 The successful candidate will have a track-record of fulfilling a leadership role in a busy Suppliesor Procurement function.

 The successful candidate will possess comprehensive experience of the Integra financial systemor equivalent.

 The successful candidate will be fully IT literate, will possess comprehensive experience in datacollation and analysis.

 The successful candidate will possess an understanding of financial governance arrangementsapplying to the public sector in general and to the healthcare sector in particular.

 The successful candidate will possess strong stakeholder engagement skills and will becomfortable liaising with senior individuals and with external suppliers.

 The successful candidate will possess excellent communication skills and will be capable ofexpressing complex instructions or advice in a clear and concise manner.

 The successful candidate will be capable of independently organising a team, managing theirworkload, delegating and prioritising tasks appropriately while managing competing demandsupon his or her time.

 As a senior resource within the Department, the successful candidate will act as a leader andwill motivate team members towards the attainment of common goals.

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

Edele Lambert

Title:

Deputy Head of Procurement

Email address:

Edelelambert@beaumont.ie