Job Description

The Supplier Records department is responsible for ensuring the efficient and effective processing of purchase transactions including the ownership of the supplier data through to payment including responsibility for the reconciliation and accuracy of all P2P accounting transactions. Further, the Supplier Records department works with Suppliers to ensure effective roll-out of process improvements such as e-invoicing.

Service delivery:

Responsible for the timely and accurate delivery of the below master data activities;

• Set up new suppliers

• Amend to the existing suppliers

• Develop operational understanding of the below areas for set up and amendment of suppliers

  • Banking

  • Tax reporting

  • Payment Terms

  • Classifications

  • VAT / WHT

P2P processes and systems compliance:

• Be accountable for meeting and prioritizing own targets/deadlines and those of others to agreed standards and procedures.

• Embed and adhere to process improvement opportunities identified by the invoice processing management team in line with P2P standards to improve efficiency, effectiveness and quality and once agreed help drive the implementation of recommended improvements.

• Responsible for compliance to all P2P processes and procedures, ensuring all P2P processes for Elsevier are SOX compliant.

Relationship Management:

• Be accountable for effective interaction with both internal and external stakeholders in accurately undertaking master data set up amendment activities

• Appropriate escalation of issues to the Invoice Processing supervisors

• Be accountable for undertaking any appropriate intervention to see invoice through to payments

Accountabilities:

The Supplier Records department is responsible for ensuring the efficient and effective processing of purchase transactions including the ownership of the supplier data through to payment including responsibility for the reconciliation and accuracy of all P2P accounting transactions. Further, the Supplier Records department works with Suppliers to ensure effective roll-out of process improvements such as e-invoicing.

Complimentary Competencies

• Displays high integrity and honesty

• Drives for results

• Takes initiative

• Technical / Professional expertise

• Solves problems and analyses issues

• Innovates

• Builds relationships

• Collaboration and Teamwork

Technical Competencies

• Excellent Excel skills, Outlook, Word

• Experience with major enterprise accounting systems such as Oracle, SAP or PeopleSoft.

Other Qualifications/Requirements:

• Bachelors level degree

• 4-6 years of relevant experience

• Experience in medium to large company environment

• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

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