Job Description

About Us:

Grow Therapy is on a mission to serve as the trusted partner for therapists growing their practice, and patients accessing high-quality care. Powered by technology, we are a three-sided marketplace that empowers providers, augments insurance payors, and serves patients. Following the mass increase in depression and anxiety, the need for accessibility is more important than ever. To make our vision for mental healthcare a reality, we’re building a team of entrepreneurs and mission-driven go-getters. Since launching in February 2021, we’ve empowered more than ten thousand therapists and hundreds of thousands of clients across the country and insurance landscape. We’ve raised more than $178mm of funding from Sequoia Capital, Transformation Capital, TCV, SignalFire, and others.

The Opportunity:

The Release of Information (ROI) Operations Supervisor will play a critical role in ensuring the reliable, compliance execution of Grow Therapy’s ROI operations. You will lead the ROI team’s day-to-day execution and performance, ensuring medical record requests are fulfilled accurately, on time, and in compliance with HIPAA and state regulations.

You’ll be part of a remote-friendly team, reporting into the Insurance Operations Department, and partnering closely with the ROI Operations Manager. This role is focused on operational excellence, team leadership, and KPI execution, translating direction into consistent daily performance that supports Grow Therapy’s growth and compliance.

What You'll Be Doing:

• Lead day-to-day ROI and HIM operations, ensuring consistent execution against defined KPIs
• Monitor operational performance, backlog, turnaround times, and quality metrics
• Drive operational improvements within existing workflows to improve KPI performance
• Perform root-cause analysis on operational issues and escalate systemic findings with clear data and context
• Serve as a subject matter expert in behavioral health record privacy, HIPAA, and ROI best practices
• Manage task assignment and capacity planning across W-2 and contract team members
• Reinforce standard work, SOPs, and quality controls across daily operations
• Support internal and external audits, compliance reviews, and issue remediation
• Lead the operational execution of special projects and pilots
• Coordinate cross-functionally with RCM, Support, Tech, and Clinical Teams to implement

You'll Be A Good Fit If:

• Experience 4+ years of experience in ROI or HIM operations; behavioral health and multi-state experience preferred. Bonus if you’ve worked in high-growth or tech-enabled healthcare environments.
• Subject Matter Expertise Strong working knowledge of HIPAA and behavioral health privacy requirements.
• People Leadership: Experience coaching, supporting, or supervising team members and reinforcing accountability.
• Operational Execution: Demonstrated ownership of KPIs, leveraging data to diagnose issues and execute targeted performance improvements.
• Problem-Solving: Able to identify operational bottlenecks, assess root causes, and implement practical solutions.
• Agile: You thrive in a fast-paced, evolving environments, and you’re able to pivot as new priorities emerge.
• Team Player: You’re collaborative by nature, relish in camaraderie and group wins, and are looked to by your colleagues as a steadfast partner and source of encouragement

Employment Type: Full Time, Exempt
Base Compensation: The base compensation range for this position is $74,000–$84,000 USD Annually
This is a remote role with the expectation to travel 2–3 times per year (e.g., company and department offsites).
The base compensation for this role will vary depending on several factors, including relevant experience, qualifications, and the candidate’s working location.

Full Time Employee Benefits:

• Comprehensive Health Coverage: Medical, dental, and vision insurance, plus life and disability coverage.
• Parental Leave & Family Support: Up to 18 weeks paid leave and a new child stipend.
• Financial Wellness: 401(k) program and equity opportunities.
• Meals & Home Office Support: Stipends for home office setup and ongoing funds for meals, with tailored perks for both remote and in-office employees.
• Time Off to Recharge: Flexible PTO, 12 paid holidays, and a full winter break week.
• Wellness & Development: Annual stipends to put towards personal & professional growth.
• Mental & Physical Health Support: No-cost access to therapy through the Grow platform, weekly flexible hours for self-care (“Mental Health Mornings/Afternoons”) and memberships to leading wellness apps (such as One Medical, Headspace, and Talkspace).
• Extra Perks: Pet insurance discounts, commuter benefits, and global travel assistance.

Research shows that some groups hesitate to apply unless they meet every qualification. If you’re excited about this role but don’t check every box, we encourage you to apply. At Grow, we value diverse experiences, transferable skills, and the unique strengths each person brings.

Grow Therapy is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Use of AI Tools:By submitting your application, you acknowledge and consent to the use of automated tools as part of our recruitment process. Specifically, we use a third-party AI tool, Gem, to assist in the initial screening of resumes This tool analyzes resumes based on role-specific criteria provided by our recruiters to identify potentially strong matches for the role. Importantly, no hiring decisions are made by the AI tool All decisions about which candidates move forward are made by our human recruiting team after independent review.More information about Gem’s approach to compliance with California FEHA regulations on automated decision systems and New York Local Law 144 can be found on the Gem compliance website.We are committed to transparency and fairness in our hiring practices. If you have questions about how our AI tools work, or would like more information about how your application will be processed, please contact us at talentops@growtherapy.com If you require an accommodation due to a disability, or have concerns about the use of AI in the hiring process, please also contact us. We are happy to provide assistance or offer an alternative method of participating in the recruitment process.