Job Description

ROLE AT A GLANCE:

The role will oversee and execute day-to-day administrative operations related to all types of sales event activities at Herbalife. Key responsibilities include coordinating events-related documents, maintaining records, supporting the customer service team, supporting event execution ( day event, residential conference/ retreat etc.) that include travel to support and execute events for South Zone (AP/TL/KA/TN/KL). Additionally managing communication with distributors, office administration, third party vendor management. This is a full-time, on-site role located in Regional headquarters and requires strong organizational and communication skills to effectively support the sales events process and ensure smooth operations.

HOW YOU’LL MAKE AN IMPACT:

• Drive structured planning and seamless execution of regional events, improving overall quality and experience
• Reduce administrative burden on sales teams, enabling stronger focus on business growth and distributor engagement
• Ensure efficient coordination between internal stakeholders, distributors, and vendors
• Strengthen operational excellence across sales events and regional administrative processes
• Enhance distributor experience through professional communication and event delivery

RESPONSIBILITIES / DUTIES:

• Plan and execute regional sales events
• Coordinate end-to-end event logistics including venue, travel, accommodation, materials, and scheduling
• Travel as required to support on-ground execution of events
• Ensure adherence to timelines, budgets, and company standards
• Support promotion and communication of events to distributors
• Manage event-related documentation including approvals, PR/POs, and record-keeping
• Maintain accurate records of events, participation, and outcomes
• Assist in preparing reports to track effectiveness
• Provide administrative support to the regional sales team
• Coordinate communication between internal teams (sales, customer service, operations)
• Manage third-party vendors including event agencies, hotels, and logistics providers
• Ensure vendor deliverables meet agreed requirements and quality standards
• Support office administration related to event execution
• Collaborate with customer service teams to address event-related inquiries
• Ensure smooth participant experience before, during, and after events

LEADERSHIP AND SUPERVISORY RESPONSIBILITIES:

• Individual contributor role

QUALIFICATIONS FOR SUCCESS:

Education

• Bachelor’s degree

Experience

• 5-7 years
• Experience in event coordination, sales support, administrative roles

Skills/Certifications

• General Administration and Organization Skills to manage daily operations and maintain accurate records
• Strong Communication skills to coordinate with stakeholders and deliver clear, concise information
• Administrative Assistance experience with the ability to handle scheduling, documentation, and operational tasks
• Customer Service/vendor management expertise to handle inquiries and provide efficient solutions
• Proficiency in Microsoft Office Suite and other standard administrative tools
• Ability to work independently while supporting a team in a dynamic environment