Job Description

Working at St. Joseph’s Health System
St. Joseph's Health System (SJHS) is a leading integrated health system serving more than 2 million people across five cities, supported by over 8,000 dedicated staff, physicians, learners, and volunteers. SJHS brings together member organizations that deliver a full continuum of care — including acute care, long-term care, rehabilitation, hospice, community and outreach services, and mental health programs. United by our Mission of Unstoppable Compassion, we are committed to transforming patient care and improving outcomes while serving our communities with genuine compassion and excellence.

Reporting to the Manager, General Accounting, the Payroll Supervisor will play a crucial role in overseeing the St. Joseph’s Health Centre Guelph (SJHCG), St. Joseph’s Lifecare Centre Brantford (SJLCB), St. Joseph’s Villa (SJV) and St. Joseph’s Home Care (SJHC) payroll department's daily operations, ensuring the accurate and timely processing of payroll for all employees. This role involves managing payroll staff, maintaining payroll systems, and ensuring compliance with federal, provincial, and local regulations. The Payroll Supervisor also collaborates with various departments to resolve payroll-related issues and implements improvements to enhance payroll processing efficiency.

What We are Looking For
• Degree or diploma in accounting, finance, business administration, or a related field
• Payroll Compliance Professional (PCP) designation is required
• Certified Payroll Manager (CPM) or Payroll Leadership Professional (PLP) designation is preferred
• Minimum of five (5) years of experience in payroll processing, with a strong understanding of payroll regulations and employment standards
• Proven experience as a team lead or supervisor
• In-depth knowledge of payroll laws and regulations
• Understanding of Union contracts and impacts to payroll processing
• Strong computer skills, including Excel and other relevant software
• Ability to provide excellent customer service to managers and employees with payroll-related inquiries
• Effective time management skills to meet payroll processing deadlines
• Ability to convey complex payroll information in a clear and understandable manner
• Exceptional communication skills to interact with employees, internal departments, and external stakeholders
• Strong analytical and problem-solving skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Adherence to ethical standards and a commitment to maintaining confidentiality of payroll and employee information
• Willingness to stay updated on changes in payroll regulations through continuous learning and professional development

Your Mission
• Supervise and manage payroll team members, providing guidance and support as needed
• Oversee the preparation and processing of bi-weekly, monthly, and special payrolls, ensuring compliance with company policies and regulatory requirements
• Ensure compliance with federal, provincial, and local regulations regarding payroll, wage, and hour laws and best practices
• Maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, taxes, and other deductions
• Handle payroll discrepancies and resolve any payroll-related issues promptly
• Prepare and maintain accurate payroll records and reports
• Collaborate with HR and finance departments to ensure proper flow and maintenance of employee data
• Implement and manage payroll software and systems upgrades and changes
• Conduct regular audits to ensure accuracy and compliance
• Stay updated on changes in payroll laws and regulations to ensure compliance
• Review payroll entries for accuracy, including earnings, deductions, and benefits, and resolve any discrepancies promptly
• Reconcile annual government-related documents to ensure accuracy including T4’s, CPP, EI, EHT, and WSIB
• Oversee the payroll systems, ensuring it is up-to-date and functioning effectively. Implement system updates and improvements as needed
• Provide support to employees regarding payroll-related inquiries, resolving issues promptly and courteously
• Prepare and distribute payroll reports to management, including summaries of earnings, taxes, deductions, and leave balances
• Lead and mentor the payroll team, providing guidance, training, and performance feedback to ensure high levels of accuracy and productivity
• Conduct regular audits and reconciliations of payroll data to ensure accuracy and compliance
• Guide on legislative requirements related to payroll
• Oversee and coordinate entire year end process
• Recommend system changes or enhancements due to policy, collective bargaining and/or legislation changes
• Recommend and/or assist with automation updates and changes of payroll processes
• Coach team and provide feedback on goal achievement and performance development
• Contributes to a transparent culture of client and staff safety by adhering to and abiding by patient and staff safety policies and procedures set by the various SJS entities
• Promotes an environment that encourages and supports change using change leadership theory
• Provide staffing/payroll information for quarterly staffing survey and other Ministry reporting to Finance Team
• Generate ad hoc payroll reports as required and assist with other data requests from internal business partners (i.e. HR, clinical leadership, etc.)

#SJHHjobs