Job Description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Supervisor Materials Management I - Neuro Expansion

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Materials Management-Operations

Job Code

T98488

Shift

Nights

Schedule

10:00pm-6:30am

Join Cleveland Clinic Neurological Institute and become part of one of the world’s most respected healthcare organizations. We are expanding with a new, one-million-square-foot, 15-floor, state-of-the-art facility on Cleveland Clinic Main Campus designed to elevate care for complex neurological conditions — including spine injuries, epileptic seizures, movement disorders, multiple sclerosis and stroke.

This advanced building brings every stage of care under one roof, featuring dedicated spaces for outpatient services, surgery, stepdown, ICU and epilepsy monitoring, as well as additional operating rooms and expanded ambulatory, infusion, imaging, EMG, sleep and rehabilitation services. We are welcoming new caregivers to collaborate within our multidisciplinary teams and contribute to nationally recognized, innovative neurological care. Join us and be part of the next wave of transformative care at Cleveland Clinic.

The Materials Management Supervisor is responsible for directing the daily activities of Storeroom and Receiving departments. In this role, you will direct activities relating to the storage and distribution of supplies, equipment, use electronic handheld devices, pallet jacks, copiers, fax machines, carts, and other equipment to perform regular duties, as well as perform cycle counts and physical inventories. This role also uses Material Management Information System to order, track, and deliver products and complies with established policies and procedures.

A caregiver in this position works Monday through Friday from 7:00am to 4:00pm with no weekends required and holidays off. This role will be stationed at the new Neuro Building at CC Main Campus.

A caregiver who excels in this role will:

• Develop work schedule for Materials Handlers.

• Assign tasks to staff and inspect work.

• Supervise the receiving process, verifies quantities and information of products received to Purchase Order, and directs the prompt delivery of supplies, equipment, forms, mail, and other items to requesting locations.

• Assist with reconciliation of discrepancies and notifies management when necessary.

• Investigate errors on shipped items and corrects problems as necessary.

• Record signatures for delivery purposes.

• Inspects packages for damage and resolve damaged items with supplier and reports unresolved damage issues with management as necessary.

• Complete staff performance reviews.

• Establish department goals and organize processes to meet stated goals.

• Develop training and education process for department tasks.

• Demonstrate use of process improvement techniques and philosophies.

• Supervise data entry into Material management Information System to record requisitions, receipts, and returns.

• Verify system information and take appropriate steps to reconcile when necessary.

• Research errors to find cause and route as necessary to resolve.

• Assist with the physical inventory process.

• Count and verify supplies in inventory and reports discrepancies to upper management as necessary.

• Engage and follow up on the Purchasing Department (buyers) as necessary.

• Provide management with variance reports on discrepancies in supply budgets.

Minimum qualifications for the ideal future caregiver include:

• Bachelor’s Degree

• Basic knowledge of mathematics sufficient to add and subtract to maintain accurate logs

• May require appropriate Valid Driver’s License (VDL) to drive box truck

• Critical thinking skills, decisive judgment and the ability to work with minimal supervision

• Proficiency in Excel, PowerPoint, and Word

• 1 years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis, and usage trends OR High School Diploma/GED or equivalent and 3 years of related experience

• On-the-Job Training: Six months on-the-job training required to learn specialized surgery components, inventory systems, and departmental policies and procedures

Preferred qualifications for the ideal future caregiver include:

• 1 year of supervisory experience

• Experience in healthcare supply chain function

Physical Requirements:

• Manual dexterity to operate office equipment.
• May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings.
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.
• Must have own transportation to travel to multiple sites.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster

Cleveland Clinic is pleased to be an equal employment opportunity employer.