Job Description

Primary Purpose:

The Supervisor, Document Control is responsible for supervising the document control function and supporting the development, implementation, and ongoing management of an Enterprise Document Management System, or EDMS, for Tallgrass. This role will oversee document control processes, ensure proper document handling and retention, and provide leadership and guidance to document control employees and stakeholders across the organization.

The EDMS will house drawings, specifications, project records, facility documentation, and related materials in accordance with established best practices for efficient, accurate, secure, and timely retrieval. The Supervisor, Document Control will help ensure documents are received, logged, indexed with appropriate metadata, distributed, archived, and maintained in accordance with company procedures, project requirements, and business needs.

This position will work closely with Project Management, Engineering, Project Execution, Operations, IT, and other key stakeholders to support consistent document control practices across the organization.

Education

• Post-secondary study resulting in a minimum of an associate degree.
• A minimum of five years of direct work experience in document control, records management, project administration, or document administration may be considered as a substitute for a degree.

Experience/Specific Knowledge

• Minimum of ten years of experience in document control, document administration, records management, project documentation, or a related field.
• Prior experience leading, coordinating, or supervising document control activities or employees.
• Experience supporting engineering, construction, project management, energy, pipeline, or industrial project documentation preferred.
• Intermediate proficiency in Microsoft Office applications, including Excel, Word, Access, PowerPoint, Outlook, Teams, and SharePoint.
• Extensive experience with Microsoft SharePoint and other Microsoft Office Suite applications.
• Experience with Enterprise Document Management Systems, document control systems, or records management platforms.
• Strong understanding of document control procedures, document lifecycle management, metadata, revision control, and records retention practices.
• Experience tracking, processing, filing, and maintaining large volumes of documents.
• Ability to develop procedures, workflows, training materials, and process documentation.
• Ability to supervise work assignments, monitor progress, and ensure quality and timely completion of deliverables.

Certifications, Licenses, and Registrations

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers, if travel is required.

Competencies, Skills, and Abilities

• Strong leadership skills with the ability to supervise, coach, and develop employees.
• Exceptional written and verbal communication skills.
• Ability to professionally address and resolve documentation errors, process gaps, and stakeholder concerns.
• Strong administrative and organizational skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated understanding of the importance of maintaining complete, accurate, and organized documentation.
• Ability to establish priorities and organize work to meet deadlines.
• High degree of initiative and ability to manage individual and team workload.
• Ability to work effectively with a wide variety of people and departments.
• Ability to communicate expectations clearly and hold team members accountable.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work for self and assigned staff.
• Ability to work in a team environment, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to maintain confidentiality and handle sensitive company information appropriately.
• Ability to support continuous improvement and process standardization.
• Must be able to perform all essential and marginal functions of the job.
• Job level is commensurate with experience and skill set; position will be filled depending on qualifications, experience, and skill set of the successful candidate.

Supervisory Responsibility

This position has supervisory responsibility for document control employees and may supervise direct reports, contractors, or other assigned resources supporting document control activities.

Responsibilities may include:

• Assigning and prioritizing work
• Monitoring workload and deliverables
• Providing coaching and training
• Reviewing work quality
• Supporting performance feedback
• Participating in hiring and onboarding
• Supporting employee development
• Ensuring compliance with document control procedures and company expectations

Tallgrass was named one of the Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

• Industry competitive pay
• Health insurance package options that include Flexible Spending & Health Savings Accounts
• Infertility Coverage
• Parental Leave
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
• Wellness Programs and Mental Health Resources
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Critical Illness & Accident Insurance
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
• Identity theft protection
• Annual discretionary bonus
• Generous Tuition Reimbursement Program
• Company-paid holidays and floating holidays
• Company vehicle (if applicable)
• Employee discounts; vehicles, tires, cellular plans, and more
• Networking and employee engagement events
• Personal development to grow your career with us based on your strengths and interests

Application Deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement: Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.