Job Description

Internal Job Description

MAJOR DUTIES AND RESPONSIBILITIES

• Provide oversight the assigned Clerk(s), Supply; Lead(s), Supply and/or Technician(s), Supply providing managerial guidance.
• Act as the primary interface between the Manager, Operations and Distribution and the workshop managers.
• Organise and prioritise daily work activities in the assigned store.
• Ensure implementation and compliance with all warehouse directives within the workshops.
• Monitor and control all supply transactions; ensure performance metrics are met or exceeded.
• Prepare a weekly written report assessing workshop store’s activities and compliance to directives.
• Ensure the timely delivery of spares to the workshops and maintain up-to-date SAP data entry on all transactions.
• Coordinate with the customer service section for bi-weekly reconciliations within the workshops.
• Identify trends in material supply levels and determine if action is required to prevent potential problems or stoppages in the workshops.
• Assist in inventories. Ensure prompt attention to the causative research of discrepancies.
• Responsible for the collection and accuracy of the timesheets for those Supply employees working in the assigned workshop stores.
• Responsible for scheduling employee leaves and vacations, with emphasis on maintaining continuous warehouse operations.
• Monitor and order workshop stores equipment, office supplies, and any IT/safety needs
• Promote continuous improvement, and generate fresh and innovative ideas to improve departmental policies and procedures.
• Maintain security awareness and understanding of the vulnerability of stock within the stores.
• Work with the Manager, Warehouse Operations and Distributions to resolve internal compliance issues.
• Ensure accurate and effective document control is maintained; including filing and administrative 5S.
• Drive 6S.
• Maintain appropriate housekeeping standards as directed.
• Be aware of the importance of physical security and the vulnerability of spares in the warehouse.
• Perform “on-call” duties as assigned.

External Job Description

MAJOR DUTIES AND RESPONSIBILITIES

• Provide oversight the assigned Clerk(s), Supply; Lead(s), Supply and/or Technician(s), Supply providing managerial guidance.
• Act as the primary interface between the Manager, Operations and Distribution and the workshop managers.
• Organise and prioritise daily work activities in the assigned store.
• Ensure implementation and compliance with all warehouse directives within the workshops.
• Monitor and control all supply transactions; ensure performance metrics are met or exceeded.
• Prepare a weekly written report assessing workshop store’s activities and compliance to directives.
• Ensure the timely delivery of spares to the workshops and maintain up-to-date SAP data entry on all transactions.
• Coordinate with the customer service section for bi-weekly reconciliations within the workshops.
• Identify trends in material supply levels and determine if action is required to prevent potential problems or stoppages in the workshops.
• Assist in inventories. Ensure prompt attention to the causative research of discrepancies.
• Responsible for the collection and accuracy of the timesheets for those Supply employees working in the assigned workshop stores.
• Responsible for scheduling employee leaves and vacations, with emphasis on maintaining continuous warehouse operations.
• Monitor and order workshop stores equipment, office supplies, and any IT/safety needs
• Promote continuous improvement, and generate fresh and innovative ideas to improve departmental policies and procedures.
• Maintain security awareness and understanding of the vulnerability of stock within the stores.
• Work with the Manager, Warehouse Operations and Distributions to resolve internal compliance issues.
• Ensure accurate and effective document control is maintained; including filing and administrative 5S.
• Drive 6S.
• Maintain appropriate housekeeping standards as directed.
• Be aware of the importance of physical security and the vulnerability of spares in the warehouse.
• Perform “on-call” duties as assigned.