Job Description

Posting number: 001832-26-PW-2

Department: Public Works

Division: Engineering Services Administration

Job classification: Supervising Financial Analyst

Posting type: Open

Categories: Administration, Accounting and Finance, Public Works, Professional, Miscellaneous, Audit

Summary

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Department of Public Works, Engineering Services Division, is seeking a Supervising Financial Analyst to manage the Project Fiscal Team. This team is responsible for managing state, federal, and local transportation funds, audits, and processing all fiscal transactions related to Engineering Services’ Capital Improvement Projects (CIPs) and Private Development Projects.

IDEAL CANDIDATE STATEMENT

The ideal candidate will be dedicated, with a passion for public service and a knack for strategic fiscal management. They will have a keen eye for detail, a commitment to accuracy, and a proven track record of delivering results in a fast-paced environment. The ideal candidate will have experience in the budget, accounting, and auditing functions of a large agency or municipality operating multiple business lines. They will possess exceptional analytical skills, the ability to navigate complex financial data, and a talent for communicating effectively. Additionally, they will have a collaborative mindset, the ability to foster relationships with project managers as well as internal and external customers, and the ability to drive organizational success. Experience with management or supervision of staff is preferred.

Under limited direction, a Supervising Financial Analyst manages complex fiscal and budget services for a department; directs a broad range of centralized business services; and plans, organizes, and supervises professional, technical, and clerical staff assigned to the section.

DISTINGUISHING CHARACTERISTICS

This management level classification may be populated with multiple incumbents who exercise broad range of authority over department capital improvement and operating budgets, fiscal analysis, financing and debt matters and related fiscal matters. Incumbents may manage other centralized administrative services including system administration, and human resources/personnel functions. This class requires work beyond typical administrative work and typically supervises subordinate analysts, accounting, technical and clerical staff

Supervising Financial Analyst is distinguished from Support Services Manager in that the Support Services Manager is responsible for all administrative services for a department including support to a regulatory board or committee while the Supervising Financial Analyst is responsible for overseeing fiscal and budget analysis and management for a department or division including complex funding and fund accounting, capital budgets, operating budgets, and work management and billing system administration. Supervising Financial Analyst is distinguished from Business Services Manager in that the latter class has responsibility for a large customer billing function in addition to budget and fiscal responsibilities.

SUPERVISION RECEIVED AND EXERCISED

Limited direction is provided by a department head, or division manager on specific assignments. Responsibilities include direct and indirect supervision over professional, technical, and clerical staff

Examples of duties

• Manages and coordinates the preparation and administration of capital and operating budget including revenue projections, fee analysis, fixed and non-fixed expenditure projections, funding and financing options; recommends goals and objectives; develops business strategies and plans and related planning and monitoring documents.
• Develops, implements, and manages work management, accounting and billing systems and related procedures, and fiscal tracking and monitoring systems; ensures timely and accurate reporting of financial information for debt issuance, grant monitoring and reporting, and federal, state and local reporting requirements; advises department managers of trends and potential problems.
• Manages, supervises, trains and evaluates supervisory, professional, technical and clerical staff; selects and monitors consultants and contractors: establishes performance measurement goals; develops policies, procedures, goals and objectives; trains staff and department employees on fiscal and budget matters and systems.
• Confers with department heads, division chiefs, members of professional staff and other officials on regulations, administrative procedures or practices, and departmental policies; maintains effective working relationships with internal and external customers including other City departments, appointed officials, and outside agencies involved in the department's activities; conducts customer service audits and delivers customer service training; represents the department in a variety of meetings involving budget, fiscal or administrative services.
• Manages administrative functions including purchasing, contract administration, personnel administration and space utilization.
• Performs other or related duties as assigned.

Qualifications

Knowledge of:

• Principles and practices of governmental finance, budget and accounting.
• Principles and practices of public administration, supervision, personnel administration, and procurement methods.
• Principles of program performance measurement and benchmarking.
• Methods and practices of modern office management.
• Advanced principles and methods of analysis including statistical analysis.
• Research techniques, methods, and procedures.
• Applicable Federal, State, and local laws and regulations.
• Management information systems.

Skill in:

• Collecting and analyzing large volumes of data; reaching a conclusion supported by research.
• Preparing technical or analytical reports.
• Building a consensus among parties with competing or conflicting interests.
• Use of computers, computer applications, and software.
• Managing multiple tasks and deadlines.
• Supervising and motivating employees and generating department-wide cooperation in support of strategic goals and plans.

Ability to:

• Interpret and apply practices, rules, and policies to actual situations. Present ideas effectively, orally and in writing.
• Establish and maintain effective working relationships with elected officials, government agencies, and the business community.
• Meet deadlines in a highly political environment.
• Effectively plan, develop, and implement a comprehensive fiscal and business services section.
• Manage highly complex subject matter.
• Analyze complex fiscal and administrative problems and make sound policy and procedures recommendations.
• Exercise administrative supervision and direction over professional, technical, and clerical staff.

EXPERIENCE AND EDUCATION

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience

Six years of progressively responsible fiscal or budget management experience including a minimum of three years in a public agency.

Education

Graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, economics or a closely related field.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application andwill be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

Supplemental information

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application:(Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
• If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.

1. Supplemental Questionnaire: (Pass/Fail) – In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

1. Screening Committee:(Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
2. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
3. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:

For questions concerning this job announcement and the application process:

• Please visithttps://www.governmentjobs.com/Home/ApplicationGuidefor a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website athttps://www.cityofsacramento.gov/HR/employment;
• Send an email toemployment@cityofsacramento.org; or
• Call the Human Resources Department at (916) 808-5726