Job Description

Are you a skilled supervising paralegal ready to navigate complex civil litigation in a dynamic legal environment?

Do you possess the strategic insight and organizational acumen to manage a bustling caseload effectively?

Are you keen to enhance your career by working alongside passionate attorneys committed to impactful client advocacy?

Do you thrive in environments where your contributions are pivotal to the success of the legal team and outcomes achieved?

Final question: When faced with a challenge, do you get excited or run away?

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Sanvenero & Cittadino Attorneys at Law has been a cornerstone in the New Jersey legal community, dedicated to providing comprehensive legal services with accessibility, professionalism, and genuine care. With a focus on building strong relationships, the firm is deeply embedded in the community it serves, consistently offering personalized guidance across multiple legal areas.

The firm is known for its versatility, handling a wide span of legal issues that often intersect across different practice areas. Whether assisting with family law matters or corporate transactions, Sanvenero & Cittadino is committed to delivering thoughtful analysis and practical solutions tailored to the specific needs of each client. As part of the community in Monmouth County, the firm emphasizes trust, open dialogue, and genuine concern for client welfare, making it a reliable ally during critical legal trials.

The role of Supervising Civil Litigation Paralegal at Sanvenero & Cittadino is a leadership position designed to strengthen and scale the firm’s civil litigation function. You will handle high-level paralegal work while also leading day-to-day paralegal operations—driving organization, deadline control, quality assurance, and process consistency across the litigation team. Your work directly impacts case throughput, attorney efficiency, and the client experience.

What you’ll do:

• Case Management: Support attorneys with a caseload ranging from 30 to 70 matters, ensuring efficient organization and progression of cases.
• Supervision + Delegation: Provide day-to-day oversight of paralegal/legal support work (task assignment, follow-up, and quality checks), ensuring matters move forward predictably.
• Workflow Ownership: Build and maintain repeatable litigation workflows (intake-to-close) with clear task lists, responsibility lanes, and “what good looks like” standards.
• Quality Control: Implement QA checks for filings, discovery packages, and file hygiene (naming conventions, indexing, completeness, service documentation).
• Team Enablement: Train/coach team members on systems, templates, and best practices; identify gaps and close them with SOPs and checklists.
• Attorney Communication Cadence: Run concise case-status updates and flag risks early (missed deadlines, discovery delays, missing documents, unreturned client items).
• Document Preparation: Draft and prepare pleadings, motions, discovery, subpoenas, and correspondence with precision and attention to detail.
• File Maintenance: Organize and manage both physical and digital case files, ensuring accessibility and accuracy.
• Trial Preparation: Assist with deposition and trial preparations, providing necessary legal research and documentation support.
• Scheduling and Deadlines: Calendar hearings, depositions, and deadlines, ensuring all are met and properly communicated to relevant parties.
• Client Communication: Foster clear and timely communication with clients throughout the litigation process to ensure their needs are met and expectations managed.

What we’re looking for:

• Experience Required: Minimum of 3-5 years in civil litigation, with additional experience in NJ and NY jurisdictions being advantageous.
• Insurance Defense Experience: Highly valued for familiarity with billing, reporting, and carrier expectations.
• Technical Skills: Proficient in Microsoft Outlook, Office, and PracticePanther or similar case management software.
• Organizational Skills: Strong ability to manage multiple cases and deadlines efficiently, with exceptional attention to detail.
• Proactive and Accountable: Able to work independently with initiative, consistently meeting high standards of quality and efficiency.
• Leadership Experience: Prior experience leading workflows, mentoring, training, or acting as a lead/senior paralegal (formal supervisor title not required if you’ve truly led).
• Systems Mindset: Able to build and enforce SOPs, templates, and checklists to reduce errors and increase consistency across cases.
• Accountability + Ownership: Comfortable setting expectations, following up, and escalating issues appropriately to keep cases moving.
• Strong Judgment Under Pressure: Can triage priorities across a busy docket and keep the team calm, clear, and compliant.

Why you should work here:

• Career Growth: Opportunity to advance to a lead supervising paralegal role and gain leadership responsibilities.
• High Impact: Significant role in stabilizing a growing litigation team, directly enhancing firm operations.
• Professional Development: Engage with experienced litigators and gain insights into complex, multi-faceted legal challenges.
• Community-oriented Culture: Work in a firm where relationships are valued and personal growth is nurtured.

Additional perks:

• Health Insurance: Comprehensive coverage including dental and vision, with employer contributions.
• Retirement Plan: 401(k) with a 4% employer match available after 90 days of employment.
• Paid Time Off: Start with two weeks of PTO, with opportunities for additional leave as you grow with the firm.
• Life Insurance: $50,000 policy provided by the employer.

Join Sanvenero & Cittadino Attorneys at Law and become a crucial part of our mission to deliver excellent legal services with a personal touch. If you are driven, experienced, and ready to contribute to a thriving legal team, we invite you to apply for this opportunity and make a meaningful impact.