Job Description

POSITION: Substitute Secretary/Accountant

LOCATION: Assigned School(s)

CLASSIFICATION: Service Personnel

REPORTS TO: Principal

EVALUATION: Performance in this position will be evaluated by the appropriate supervisor and in accordance with WV State Code §18A-2-12, WVBE Policy 5314, and Pocahontas County Schools Policy 4220.

FLSA STATUS: Non-Exempt

SALARY: In accordance with the substitute service personnel pay schedule established by the Pocahontas County Board of Education.

TERM OF EMPLOYMENT:

On an as-needed basis during the school year and summer months, as assigned.

Pursuant to WV Code §18A-4-8, a Secretary performs clerical, secretarial, receptionist, recordkeeping, and office support duties in support of school and district operations.

The Substitute Secretary provides temporary office and clerical support during the absence of a regularly assigned employee. The substitute assists with maintaining efficient office operations, supporting staff, students, parents, and visitors, and ensuring the smooth day-to-day operation of assigned school or district offices.

Assignments may occur in school offices, special education offices, central office departments, or other district locations based upon operational needs.

Substitutes serving in extended or long-term assignments may be assigned additional responsibilities consistent with the duties of the position being filled and the employee's training and qualifications.

QUALIFICATIONS

• High School Diploma or General Educational Development (GED) Certificate as required by WV Code §18A-2-5.
• Must be currently employed in the classification or successfully pass the state-prescribed examination for the position in accordance with WV Code §18A-4-8e.
• Criminal background check conducted pursuant to applicable state requirements.
• Ability to perform the essential duties and responsibilities of the position.
• Experience with general office procedures, computer applications, and customer service preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Support

• Answer telephones and route calls appropriately.
• Greet visitors and provide courteous and professional customer service.
• Receive, distribute, and process mail, messages, and deliveries.
• Prepare, copy, scan, file, and distribute documents as directed.
• Maintain office records and filing systems.
• Operate office equipment including computers, printers, scanners, telephones, and copiers.

Student and School Support

• Assist with student attendance and routine recordkeeping.
• Assist with student enrollment, withdrawals, transfers, and related documentation as assigned.
• Maintain student and office records in accordance with district procedures.
• Support administrators, teachers, and staff with clerical tasks and routine office functions.

Recordkeeping and Data Entry

• Enter and retrieve information using WVEIS and other district software systems as directed.
• Maintain records and documentation required for school operations.
• Verify information for accuracy and completeness.
• Organize and maintain confidential files and records.

Professional Responsibilities

• Maintain confidentiality of student, personnel, and district information in accordance with applicable laws and policies.
• Demonstrate professionalism, dependability, flexibility, and positive work habits.
• Establish and maintain effective working relationships with students, parents, staff, and community members.
• Participate in required training activities.
• Adhere to all federal laws, state laws, WVBE policies, county policies, and workplace regulations.
• Perform other duties assigned by the Principal, Department Director, Superintendent, or designee consistent with the employee's classification and qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of general office practices and procedures.
• Knowledge of computer applications including Microsoft Office, Google Workspace, WVEIS, and other district software systems.
• Ability to accurately enter and maintain records and data.
• Ability to organize, prioritize, and complete multiple assignments.
• Ability to communicate effectively both orally and in writing.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to establish and maintain effective working relationships with staff, students, parents, and community members.
• Ability to follow oral and written directions and adapt to varying office assignments.

PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors. The noise level in the work environment is low to moderate.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

TO APPLY:
Pocahontas County Schools only accepts bids electronically for all jobs. However, if you need assistance with your application, please contact the Pocahontas County Schools Board of Education office at (304) 799-4505. You may apply online directly from the WVDE website, or from our district website at https://boe.pocahontas.k12.wv.us/page/employment To be considered for any position, bids must be submitted by the bid closing time on the last day of the posting for the desired position. All bids are posted for a minimum of five business days.

Equal Opportunity Employer
Pocahontas County Schools will grant equal employment opportunity to all persons, regardless of race, religion, color, sex, national origin, age, or handicap, and there will be no discrimination based on these factors in the salary, promotion, demotion, or termination of any employee. Any discrimination concerns should be directed in writing to the Personnel Director, Pocahontas County Schools, 404 Old Buckeye Rd, Buckeye, WV 24924.