Job Description

Subcontracts Specialist

Singapore, Singapore

Permanent

Permanent

W3.CSS BW Offshore leverages more than four decades of experience in operating advanced offshore production systems and executing complex projects. We are proud to have executed 40 FPSO and FSO projects, and have cultivated a culture of thorough engineering, trust and teamwork throughout the organisation. BW Offshore is actively engaged in the energy transition by developing clean energy production solutions, applying our offshore engineering and operations capabilities to drive future value creation. Our aim is to create tailored energy solutions for evolving global energy markets.

Key Tasks and Responsibilities: Manage assigned project execution subcontracts of moderate complexity throughout the execution phase of the assigned project, including but not limited to FPSO projects, under the guidance of the relevant senior member of the Project Subcontracts TeamAssist in the preparation of Invitation to Tender (ITT) / Request for Proposal (RFP) ITT/RFP packages for the assigned project’s execution scopes: draft project-specific Scope of Work, populate commercial schedules and Bills of Quantities (BOQ), compile tender documents, and coordinate internal inputs from Engineering, Procurement, Project Services / Controls, Delivery Management and Hook-up & Commissioning teamsSupport tender evaluations on the assigned project: prepare commercial bid tabulations and draft evaluation summaries for review and approval by senior members of the Project Subcontracts Team e.g., Senior Subcontracts Specialist and/or Project Subcontracts LeadAdminister subcontracts post-award throughout the execution phase of the assigned project: maintain correspondence logs, prepare and distribute progress meeting minutes, track action items, process subcontractor invoice packages and milestone payment requestsIdentify and document subcontract variations and change events arising during the execution phase of the assigned project – and prepare draft variation assessments (scope, cost, and schedule impact) for review by the Senior Subcontracts Specialist and/or the Project Subcontracts LeadMonitor subcontractor deliverable schedules and construction / commissioning milestone compliance on the assigned project, and flag potential delays or performance concerns to the Senior Subcontracts Specialist, Project Subcontracts Lead and/or the Project Subcontracts Manager in a timely mannerCoordinate with the assigned project’s Delivery Management and Project Services / Controls teams, and the corporate Finance function, to ensure subcontract cost data, commitments, and accruals on the assigned project are accurately captured within the relevant project cost management systems & toolsMaintain organised, complete, and audit-ready subcontract filing systems (electronic & physical) in accordance with the assigned project's document control requirements & systemsSupport preparation of subcontract close-out documentation in line with project completion milestones on the assigned projectParticipate in subcontractor HSSE inductions, pre-mobilisation meetings, and qualification assessments relevant to the execution phase of the assigned projectAssist in drafting responses to subcontractor correspondence on the assigned project – under the guidance of senior members of the Project Subcontracts TeamQualifications: Bachelor's degree in the field of Engineering, Law, Commerce, Business Administration,

Quantity Surveying (QS), Construction Management, Building Management, or a related disciplineEnrolment in, or a willingness to work towards relevant professional certifications such as those from the Chartered Institute of Procurement & Supply (CIPS), Royal Institution of Chartered Surveyors (RICS), or equivalent / of similar standing, is encouragedMinimum four (4) years of experience in subcontracting, contracts administration, or commercial roles in the oil & gas, offshore, or energy project sectorExperience assisting in or independently managing discrete subcontracts through administration and close-out on a capital projectExposure to tender preparation and evaluation processes for project execution scopesSome experience working within a multi-disciplinary project team environment on FPSO or offshore capital projects is advantageous

Skills: Proactive and eager to develop subcontracting competencies within a live project execution environmentGood written communication skills – able to draft clear and professional subcontract correspondenceEffective team player who collaborates well with team members within the Project Subcontracts Team, as well as colleagues from other disciplines within the Project Management TeamDetail-oriented with strong organisational and time management skills in a fast-paced project environmentReceptive to feedback and guidance from senior members of the Project Subcontracts TeamBasic to intermediate understanding of contract law principles and standard subcontract terms.

Awareness of FPSO and/or major capital project execution phases and associated subcontracting scopes – engineering, procurement, fabrication, integration, marine transportation, installation, hook-up & commissioning and inspectionUnderstanding of invoice processing, milestone tracking, cost coding, and accruals within a project cost management frameworkFamiliarity with enterprise resource planning (ERP) / contract management systems (e.g., IFS, SAP, Ariba, Oracle, etc.) and possesses strong MS Office skills'Native' or 'Professional' level proficiency in English – written & spoken Our Commitment to Diversity and Inclusion BW Offshore is committed to providing equal employment opportunities for all. We believe in fostering a diverse and inclusive workplace and encourage all qualified candidates to apply, regardless of age, gender, disability, religion, or ethnic background.