Job Description

THE TEAM

Join a growing and fast-paced Procurement Team at JSM Group, where we support the delivery of critical infrastructure projects across the UK and overseas. Operating in the power, communications, gas, and water sectors, our projects can reach values of up to £60m. To deliver these successfully, we rely on a highly effective and compliant subcontract supply chain. As our business continues to grow, we are looking for a Subcontract Administrator to support the onboarding, compliance, and administration of subcontractors across our projects.

SCOPE OF ROLE

In this role, you will support the Procurement function by managing the subcontract onboarding process, compliance checks, and documentation control across the supply chain. You will work closely with Procurement, Commercial, and Project Teams to ensure all subcontractors meet company and regulatory requirements and that documentation is correctly prepared and executed before project works commence. This role is ideal for someone with strong administrative, organisational, and compliance management skills who thrives in a fast-paced infrastructure or construction environment.

HOW YOU’LL SUCCEED

• Carry out compliance checks and onboarding of new subcontractors using specialist procurement software.

• Support the conversion of existing supply chain partners to meet updated compliance requirements.

• Obtain and manage mandatory subcontract documentation for project packages.

• Assist Project Teams with the collation and preparation of subcontract documentation prior to execution.

• Ensure required approvals are in place, including Permission to Proceed (PTP)

• Manage the execution of subcontract agreements via DocuSign, including electronic filing and document control

• Use procurement systems to create subcontract purchase orders (POs) within ERP software

• Maintain and manage the subcontractor database

• Produce reports and documentation for senior management as required

• Coordinate and manage supply chain communications

WHAT YOU BRING

• Strong administrative and organisational skills

• Excellent written and verbal communication skills

• Ability to prioritise workload and manage multiple tasks effectively

• Analytical thinking with strong problem-solving ability

• Ability to work independently as well as part of a collaborative team

• Professional and confident manner

• Strong IT skills including Microsoft Word, Excel, DocuSign, and procurement systems

• High attention to detail and ability to maintain confidentiality

REQUIREMENTS

• Ideally 5–10 years’ experience in an administrative role within a utilities, infrastructure, power, or construction environment

• Experience supporting subcontract administration or procurement processes

• Familiarity with construction contracts or subcontract documentation would be advantageous

WHAT WE OFFER YOU

We truly value your work, time, and skills. In return, we offer a competitive salary and benefits designed to support your wellbeing and professional growth, including: Competitive salary and benefits package Hybrid working pattern 28 days annual leave (excluding bank holidays) 2 paid volunteering days per year Continuous training and development opportunities Access to mentoring and coaching programmes

WHAT WE OFFER YOU

We truly value your work, time, and skills! In return, we will offer you a competitive salary and some additional benefits to support your professional growth, including:

• Participation in mentoring and coaching programmes

• 28 days of holiday (excluding bank holidays)

• 2 paid volunteering days a year

• Continuous training and development, in both technical and business skills

Equal Opportunity Statement
JSM Group Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people’s differences, and to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour and our business requirements. JSM Group operates a zero-tolerance policy to any form of discrimination, abuse or harassment.