Job Description

Your Role

Gensler is seeking a motivated and detail-oriented Studio Coordinator to support a blended studiocomprisedof four integrated practices: Cities & Urban Design, Mobility & Transportation, Strategy, and Climate Action & Sustainability. This is a full-time onsite role that combines hands-on business development support, studio operations, and project coordination The ideal candidate is a strong visual communicatorwhothrivesin a collaborative environment, canbalancemultiple priorities, andtakespride in producing polishedcommunications andmaterials.

What You Will Do

• Support Studio with administrative needs, including tracking personal development quarterly meetings and submissions of key office documents/deliverables

• Organize studio meetings, document and distribute studio meeting content afterwards

• Runs staffing reports

• Support studio events planning and coordination

• Partner on projectstart-up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-projectbilling codes

• Collaborate with project team on earlyprojectphases tasks including but not limited to consultant contracts, consultant work authorizations, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, meeting coordination and set-up as required, preparation of meeting agendas and meeting notes, and org charts for the team.

• Support business development efforts by helping to track market opportunities, maintain subconsultant and client contact information, and coordinate pursuit timelines across the studio's four practice areas

• Maintain and update a library of project case studies, qualifications, staff resumes, boilerplate content, and visual assets that reflect the studio'sexpertise

• Support thought leadership initiatives including conference presentations, published articles, social media content, and speaker preparation

• Help track business development pipeline activity, pursuit deadlines, and related budgets

• Collaborate with teamstocraft thoughtful, well-designed project deliverables andcompelling client-facing materials

• Developstandardizedtemplatestoenhance efficiency and consistency across the studio’s service offerings

Your Qualifications

• Bachelor's degree; preference for degree inGraphic Design, Marketing, Communications, Urban Planning, or a closely related field

• 5or more years of experience in an administrative,marketing, business development, or communications role, preferably within an architecture, planning, engineering, or design firm

• Experience supporting the development of client-facing presentations and interview materials

• Graphic design skillsstronglypreferred;submission ofvisual work sampleshighlyencouraged

• Familiarity withRFP/RFPresponses andprocesses

• Strong written and verbal communication skills

• Proficientin Microsoft Office (Word, Excel, Outlook, PowerPoint)and Adobe Creative Suite (InDesign+); these are core, daily tools for this role

• Experience with CRM platforms and pursuit tracking tools (Salesforce or similar)

• Ability to manage multiple deadlines simultaneously in a studio environment with a collaborative, solutions-oriented attitude

**The base salary will be estimated between $38.50 - $43.00 per hour plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life At Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.