Serve as support to Student Life and functions related to extra and co-curricular activities, student organizations and student engagement. Serve as the first point of contact for internal and external customers who are seeking assistance from Student Life. Maintain good public relations and a professional image for the services, events and activities that are provided through the department.
Major Responsibilities:
• Assist with the planning, marketing, and facilitation of student life events, meetings, and conferences including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, attendance tracking.
• Create Student Life printed and electronic materials and provides maintenance of campus bulletin boards and campus postings in all buildings.
• Assume Presidential role of the Campus Activities Board student organization, assuming all roles and responsibilities therein. This includes but is not limited to scheduling and leading meetings, organizing agendas, planning team outings, and leading organization officers. Represent Campus Activities Board on the Student Organization Budget Committee.
• Maintain IvyLife student life portal, including event creation, marketing posts, event participation.
• Provide ongoing administrative support for student organizations, regarding org startup, registration, tracking, training, and travel.
• Maintenance of supplies, and materials in all Student Life locations, including Student Life Lounge, Student Life office and storage closet(s).
• Work collaboratively with other internal departments and faculty to market and implement appropriate programming and activities
• Answer telephone and greet visitors, transmit requested information, record messages, and route information to appropriate personnel. Receive incoming mail and prepares outgoing mail.
• Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed.
Minimum Qualifications:
• Must be current student in good standing with 12 credit hours accumulated Ivy Tech courses. Must be currently enrolled for minimum of 6 credit hours. May continue working one semester beyond end of classes.
• Intermediate computer knowledge for applications like email, word processing, internet, spreadsheets, audio visual, zoom, voicemail applications
• Excellent Public and Interpersonal Communication Skills, and ability to work collaboratively as a team player.
• Self-Starter/Self-Motivation – Ability to effectively work independently with little to no supervision.
• Ability to complete projects in a timely manner.
• Understanding or ability to learn and adhere to Ivy Tech policies relating to Risk Management, Academic Standards, Finance, and Student Code of Conduct.
• Experience in event planning, organization, marketing, or visual communication a plus.
Other Qualifications:
Selected candidate for employment will be subject to reference and background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:
Health & Wellness
Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Financial & Retirement Benefits
All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
Educational Benefits
Fee remission for employees, spouses, and legal dependents.
For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
