Job Description

Job Title Student Worker - Office Assistant Penland Hall Spring 2025 - BC

Job Classification Administrative and Office Services, Student

Department Campus Living and Learning

Hiring Manager Josue Flores Olvera

Contact Josh_Flores@Baylor.edu

Work Schedule Maximum of 20hrs/wk

Desired Length of Employment Fall 2025/Ongoing

Pay Rate $8.00

The purpose of the Office Assistant (OA) position is to provide administrative and relational support to on-campus communities at Baylor University. As employees of Campus Living & Learning, we expect OAs to recognize the value and importance of the on-campus living experience. In this way, the OA should be a helpful resource and referral agent for residents, parents, visitors, and faculty/staff in our communities. OAs are expected to uphold Campus Living & Learning’s Customer Service Standards. In addition, the OA plays a vital role in the safety and security of our residential communities by being aware of escort and visitation policies, verifying resident identity when applicable, and communicating issues of concern to other residence hall support staff.

Responsibilities

• Monitor door security and inform appropriate staff if any issues arise [i.e., Community Leaders (CLs), Residence Hall Director (RHD), and Safety and Security Education Officers (SSEOs)].
• Provide administrative support to residents including, but not limited to: room access support [e.g., unlock codes], checking out equipment, technical support.
• Assist in maintaining accurate log books for unlock codes, maintenance issues,
  equipment check-out, lost and found, and gift registries.
• Be knowledgeable of on-campus locations and resources.
• Support residents in communicating issues of concern to other members of the hall staff.
• Enforce and uphold Campus Living & Learning policies and procedures.
• Complete other administrative tasks as assigned by supervising RHD

Qualifications
Required Qualification Must have completed at least one semester as a Baylor student.

• Office Assistants are required to be professional, friendly, courteous, helpful, and proactive.
• Office Assistants must be in good standing at Baylor University (minimum 2.5 cumulative GPA) while in the position.
• If the Office Assistant’s GPA is below a 2.5, the Office Assistant’s work agreement may be terminated.
• Failure to comply with or adhere to Baylor University policies, Campus Living & Learning policies, or state/federal laws could result in immediate loss of position and benefits.

Preferred Qualification

• Federal Work Study (FWS) eligible.
• Office Assistants are required to be professional, friendly, courteous, helpful, and proactive. Office Assistants must be in good standing at Baylor University (minimum 2.5 cumulative GPA) while in the position. If the Office Assistant’s GPA is below a 2.5, the Office Assistant’s work agreement may be terminated. A successful candidate for the Office Assistant position will exhibit the following characteristics: good time-management, organizational and administrative skills, sound judgment, ability to manage multiple tasks, good communication skills, ability to be flexible and work well with others, and a commitment to student interaction. Failure to comply with or adhere to Baylor University policies, Campus Living & Learning policies, or state/federal laws could result in immediate loss of position and benefits.
• A successful candidate for the Office Assistant position will exhibit the following characteristics: good time-management, organizational and administrative skills, sound judgment, ability to manage multiple tasks, good communication skills, ability to be flexible and work well with others, and a commitment to student interaction.

Learning Outcomes

• Excellent customer service skills (in-person, per telephone, and via email)
• Organization and creativity in administrative responsibilities
• Proficiencies in problem-solving; responding to issues with consistency, accuracy, and
  adaptability
• Understanding of the internal operations of a major, complex system (i.e. residence
  hall).
• This includes but is not limited to: facilities management, technical operations, safety
  & security monitoring.

Required Skills

• Typing
• Ability to learn a computer program for Front Desk functions
• Ability to complete administrative tasks as requested
• Ability to provide customer service to a diverse population
• Ability to work on a team
• Time management
• Sound judgement to respond to needs or crises as they arise

Employer Baylor University

Work Location Penland Hall

Work Address 1110 S 5th St, Waco, TX 76706